Maintenance Administrative Assistant

Job Description
We are looking for a responsible Maintenance Admin Assistant to perform a variety of administrative, facilities, and organizational tasks. The position is often the first point of contact between the Facilities Maintenance Group and other employees or visitors.
Maintaina high level of ethical and professional behavior.
Perform general administrative duties including, but not limited to,writing and editing correspondence, contact and contract data maintenance, filing and processing various reports,handling incoming calls,and promoting effective interoffice/facility communication.
Assist maintenance team with clerical tasks when needed.
Assistthe Production Manager in the development, generation, and monitoring of the budget, EHS task tracking,and other required forms.
Greet visitors/employeesin a friendly and helpful manner;
Providingcustomer service requests as needed.
Assist new hiresby providing appropriate instruction and training in regard to parts and inventory control.
Receive and stock ordered parts.Coordinatereplenishment of service parts inventory.
Prepare shipments.
Update inventory management software.Conduct periodic audits of inventory.
Accurately enter maintenance records in maintenance management software when needed.
Monitor incoming requests, pass high-level requests to appropriate parties, and process others directly. Provide timely professional responses, submit work orders as they relate to the requests, and follow up to ensure the work has been completed.
Maintain equipment warranty and related documents.
Back up the maintenance team with coordination ofmaintenance service of parts and equipment timely.
Schedule and coordinate internal office deliveries, working closely with vendors and internal employees.Maintain organized purchase records.
Coordinate and maintain facility-related contracts and contact lists.
Assist with vendor onboarding and support when necessary.
Promote the concept of working together as a team to build continual improvement within the Company and departments
Followscompany policies and procedures.
Perform other duties as assigned