Legal Secretary (Law Firm Experience Required)

Responsibilities:
·Manage the day-to-day schedules of the attorneys. This includes regular meetings to discuss priorities and deadlines. The ability to be proactive and think ahead are key.
·Assist attorneys with preparation of template contracts and other legal documentation of a routine nature. Create, edit, and proofread work product to ensure accuracy.
·Maintain calendars including appointments, meetings, travel and trip plans, CLE reporting, and professional memberships for attorneys.
·Provide reception coverage, welcome guests, answer attorney telephones and accurately take and relay messages.
·Conference Room/Catering set ups/Parking requirements.
·Handle local vendor arrangements, and invoice payments.
·Prepare and maintain spreadsheets and databases for legal files and initiatives.
·Processing reimbursements, expense reports and check requests.
·Coordinate landlord updates and space maintenance via Building Engines.
·Effectively manage projects by meeting deadlines and conducting follow-up as needed.
·Input, review, edit, and convert timekeepers' time entries through Intapp Time, the firm's web-based time entry program using firm standards.
·Handles monthly client billing. Reviews billing proformas for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits.
·Process various forms such as expense reports, and check requests utilizing ChromeRiver, new business forms utilizing Intapp, and audit letters using Forte.
·Opens new matters and generates client conflict checks. Sets up and maintains timekeeper's work files, including daily and regular filing. Indexes and prepares files for off-site storage.
·Prepares annual and/or supplemental audit letter responses.
·Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records and files, both within and outside of the Firm.
·File and maintain electronic documents in iManage.
·Prepare documents for offsite storage utilizing LegalKey software.
·Prepare and coordinate travel arrangements with travel agent.
Requirements
·Prior administrative law firm experience required.
·Strong knowledge of MS Office Products (Word, Excel, PowerPoint, and Outlook).
·Knowledge of Billing;
3E or Elite Enterprise experience a plus.