Internal Compliance Administrator

Job Description
The Internal Compliance Administrator role concentrates on internal non-legal audit of H&
R files, ensuring Hennessy &
Roach, P.C. is following client billing guidelines and bluebook procedures. Manages the client billing guidelines and ensures attorneys understand and follow the rules. Manages the cut time appeals and works to minimize the cut time with third party billing administrators. Maintains contact with attorneys, staff, and clients and observes confidentiality of client and firm matters.
Essential Job Functions:
Internal non-legal audit of H&
R Workers’ Compensation and General Liability files.
Thoroughly understands all client billing guidelines and the blue book procedures to ensure compliance while auditing files.
Processes write-offs following Firm policy.
Reviews and verifies accuracy of billing and supporting documentation as required.
Maintains updates on Firm and Client billing guidelines (online and hard copy) weekly or as changes are made.
Ensure attorneys know the billing guidelines and blue book rules and follow them.
Managing the cut time appeals.
Saves compliance reports for approved invoices to cases.
Creates and distributes reports as requested.
Monthly updates to attorneys.
Ensures strict confidentiality.
Assists with special projects as needed.
Work closely with the cut time committee on various requested items, etc.
Other duties as assigned.
Education, Skills, and Qualifications:
High school diploma or GED (or equivalent) required;
associate or bachelor'sdegree in accounting or business preferred.
Two (2) or more years’ hands-on billing/non-legal auditing experience preferably in a law firm.
Perfect Law billing software experience preferred.
Demonstrated proficiency with MS Office.
Ability to effectively interact and communicate with attorneys, legal assistants, and clients.
Ability to multi-task and prioritize.
Ability to organize workflow and use time efficiently.
Ability to show strong attention to detail.
Ability to perform well in a fast-paced ever-changing work environment and successfully adapt to changing priorities and work demands.
Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative
Firm and Client Confidentiality required.