Human Resources Specialist
Company Information FoodChain ID, Inc. was founded in 1996 with headquarters in Fairfield, Iowa, and offices in the US, UK, Germany, Belgium, Italy, and Brazil, FoodChain ID?s mission is to support sustainable and socially responsible food production and provides a variety of testing, certification, and technical services to retailers, manufacturers, producers, and distributors in the food industry. The HR Specialist will work out of our office in Rockville, MD. Summary FoodChain ID is looking to expand our HR Department. We are looking for an efficient, tech-savvy Human Resources (HR) Specialist to undertake a variety of HR administrative duties. Employee relations is our HR department?s first priority. Your primary responsibilities will be HR functions including payroll preparation and processing, tasks focusing on growing our company?s talent pipeline, and improving our recruiting and sourcing tactics. Secondary responsibilities include managing benefit tracking and invoicing, assisting with new hire paperwork and onboarding, and providing administrative support to the business. The ideal candidate will have a broad knowledge of Human Resources as well as general administrative expertise. The HR Specialist will work autonomously and efficiently to ensure the end-to-end running of specific HR projects and operations. Communicating effectively and professionally is a must for an HR Specialist. To succeed in this role, you must quickly learn and adapt to new web-based applications. Staying current on governmental requirements and laws regarding employee benefits, payroll, and employment law is a requirement of this position. Ultimately, you will serve our organization and employees by contributing to the goals and results of the HR department and the organization. Primary Job Functions and Responsibilities Employee Relations + Act as an employee relations specialist + Respond and provides assistance to internal and external HR-related inquiries or requests + Interact professionally and communicate well with all internal customers. Payroll + Compile and record employee time and payroll data + Prepare payroll for the finance team + Review time sheets, work charts, wage computation, payroll adjustments, and other information to detect and reconcile payroll discrepancies + Verify attendance, hours worked, and pay adjustments, and post information onto designated records + Manage employee wages, deductions, and employee data in the payroll system + Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records Recruiting and Staffing + Update ATS and job postings sites + Interview, screen, and recruit job applicants to fill entry to mid-level job openings + Support the recruitment/hiring process by sourcing candidates, performing background checks, assisting in shortlisting, issuing employment contracts, etc. + Review applications and interview applicants to match experience with specific job-related requirements. + Maintain all employee and applicant documentation as dictated by governing agencies. Secondary Job Functions and Responsibilities + Assist in ensuring organizational compliance on governmental requirements and laws regarding employee benefits, payroll, and employment law + Maintain records for new and canceled employees under each benefit plan + Verify benefit billing accuracy and processes for payment. + Assist with employee orientations, onboarding, and associated records for new hires + Produce and submit reports on general HR activity + Assist in ad hoc HR projects, collecting employee feedback + Maintain security and telecommunications system + Serves visitors by greeting, welcoming, and directing them appropriately both in person and by phone + Other duties as assigned by management. Qualifications and Education Requirements + Exposure to payroll practices + Strong ability in using MS Office (MS SharePoint, Outlook, Word, and Excel specifically) + Ability to quickly learn and manage new web-based applications such as ATS software and HRIS and payroll systems + Outstanding communication and interpersonal skills + Ability to handle data with confidentiality + Good organizational and time management skills + Excellent written and verbal communication skills + Ability to work well under pressure and meet tight deadlines + Strong decision-making and problem-solving skills + Meticulous attention to detail + Knowledge of human resources processes and compliance + Associate degree from two-year college + An equivalent combination of education and experience. Preference will be given to candidates with + Familiarity and experience with social media recruiting (https:
//resources.Workable.Com/tutorial/recruit-on-facebook) + Two years of experience as a Payroll Clerk or Administrator + Bachelor degree in Human Resources or related field from a college or university. Benefits and Perks+ Health Insurance ? comprehensive medical, dental, vision, and prescription drug coverage options available for staff and their families+ Voluntary Short-Term Disability+ Group Life Insurance for each Employee+ Voluntary Life Insurance available for staff and their families+ 401K plan, including company match after 1 year of employment+ Paid time off (PTO), including holidays and jury duty+ Paid Parental LeaveWork EnvironmentMost positions with FCID operate in an office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.Physical DemandsThis is a sedentary role;
however, some standing,bending, and lifting is required. This position is subject to lifting files and computer-related equipment (up to 25 lbs.), opening filing cabinets and bending or standing as necessary.Position Type and Expected Working HoursFull-time positions require a minimum of 40 hours per week. Associates are expected to be available during ?core? hours of 9:
00 a.M. to 5:
00 p.M. CDT. Some flexibility in hours is allowed and must be approved by your direct supervisor.Additional DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.EEO StatementFoodChain ID, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.