Hr & Payroll Coordinator

The Alinea Group is looking for a Bilingual Human Resources Coordinator to join the team in Chicago. This person must be committed to accuracy, present their work and themselves in a professional manner, exhibit outstanding communication, focus and strong data organization skills. The most successful candidates will have a proven track record of problem-solving, enjoy a challenge, and be self-motivated. This role reports to the Human Resources Director and is responsible for supporting the HR team.
Daily Responsibilities:
Administration
Assist operations with tracking of call offs, leaves, pto, etc
Responsible for employee onboarding compliance including I9s, vaccinations and certifications.
Ensure proper maintenance of employment files and other records personally in a detailed manner in the HRIS computer system.
Responsible for onboarding of business team members including ordering business cards
Responsible for maintenance of employees systems access including emails, email groups, slack, etc.
Responsible for the maintenance of staff lockers
Performs administrative skills such as typing, filing, copying and answering telephones and emails according to our company standards and in a in a timely manner
Distribute daily incoming and outgoing mail
Run daily, weekly and monthly reports from the HRIS system
Send out monthly reviews through Paylocity/HRIS system
Performing monthly, bi-monthly, and quarterly compliance audits
Payroll + Benefits
Responsible for the benefits administration including leaves, 401k, workers compensation, unemployment, and responsible to employee inquiries
Responsible to organizing and distributing payroll and accounting checks to employees onsite
Responsible for responding to W2 requests, wage garnishments and employment verifications
Recruiting
Assist recruiters with screenings, reference checks, scheduling interviews and job fairs.
Pull targeted ads and reach out to job fair candidates
Attend job fairs with recruiters, as needed
Employee Engagement
Responsible for employee recognition including milestones, anniversary gifts, etc.
Responsible for hosting new hire orientation, in-person and virtually on a monthly basis
Maintain and update all employee communications systems such as newsletter, bulletin boards, etc.
Creating employee engagement plans, getting necessary budget approval and initiating activities
Other
Uses good judgment and maintain a high level of confidentiality and sensitivity
All other responsibilities assigned by the Human Resources Director
Engage in team meetings and projects
Engage in strategic HR projects and meeting with stakeholders
Learn from mentors at peer and leadership level
Onsite 5 days per week (Flexible schedule)
40-50 hours per week
Requirements
Excellent verbal and written communication skills
Excellent interpersonal and conflict resolution skills
Strong organizational skills
Proven track record of able to keep deadlines
Proficient with Google Sheets and Google products or similar software (Microsoft)
One (1) or more years experience in related human resources positions
Knowledge of employment-related laws and regulations
Ability to manage and utilize HRIS systems
Bilingual - Spanish
Desirable:
Bachelor’s Degree or higher in Human Resources or Hospitality
Two years of experience in the hospitality industry
HR Certification- PHR, SPHR
Benefits
Competitive salary and based on experience
Medical, vision, dental and life benefits available on the 1st month following full-time employment
100% company contribution to Single HMO medical plan, vision, dental and life the first of the month following full-time employment.
Paid time off
401(K) with a company match of up to 4% of deferred earnings
CTA/Ventra discount available after 1 month of full-time employment
Employee Dining Discount, 20% to any Alinea Group restaurant
The Alinea Group is an equal opportunity employer. We value diversity in gender, race, ethnicity, sexual orientation, gender identity, disability, religion, age, veteran status, life experiences and ideas. We are committed to providing equal employment opportunities and strive to provide an inclusive culture that embraces diversity.
Must be eligible to legally work in the United States. We use E-Verify.