Hr/Payroll Assistant -

Job Description
The Human Resources Assistant - Payroll is an in-office position at our Corporate HQ, located in Folsom, CA, The HR Assistant Payroll will report to the Human Resources/Payroll Manager, and is responsible for providing general administrative support to the HR/Payroll Team.
Pay:
$22 - $24 / Hour
DUTIES AND RESPONSIBILITIE'S
1. General Human Resources Functions
A. Closely monitors Termination Notice memos for Loss of Management Properties.
B. Creates &
distributes Loss of Management tracking spreadsheets to ensure timely reporting of lay-offs and
Internal transfers, whenever possible.
C. Updates Loss of Management tracking spreadsheets whenever HR is notified of Termination Notice changes.
D. Facilitates communication and collaborates with the Recruiting Team and the Portfolio Manager/Director to
Initiate employee placement in an effort to retain employees, ensuring a smooth internal transfer process.
E. Follows up on internal transfer statuses with the Recruiting Team and Payroll Team.
F. Manages &
prioritizes incoming inquiries from the ticketing system for Voluntary Resignations &
Lay-Offs.
G. Escalates issues, including lack of timely communication, to the one-up supervisor, as needed.
H. Educates and informs employees and managers on proper timing, notification, procedure, etc., regarding
Voluntary Resignations and Lay-Offs.
I. Clearly communicates expectations of timely notification/delivery of the final check and separation documents
To the separating employee(s).
J. Maintains filing of employee separation documents daily.
K. Tracks future voluntary resignations &
lay-offs by calendaringreminders to follow-up with the supervisor
Regarding missing or incomplete separations documents, including the finalized time card completed through
The last day of employment to ensure timely processing of the employee’s final pay.
L. Supports the Human Resources/Payroll Team in carrying out various human resources procedures,
And provides support functions including record keeping, file maintenance, data entry, and shipping
&
tracking of packages.
M. Scans, uploads and files papers and documents into appropriate electronic employee files.
N. Performs customer service functions by answering employee requests and questions.
O. Maintains compliance with federal, state, and local employment laws and regulations, and recommended best
Practices;
reviews policies and procedures to maintain compliance.
P. Assists the department with special projects, as requested.
Q. Maintains confidentiality &
professionalism regarding employee records and private information.
R. May be asked to run incidental errands.
S. Complies with all FPI policies and procedures.
2. Time &
Attendance Functions
Human Resources Assistant - Payroll Page 1 of 3
Rev. 6/2024
A. Responds to inquiries about timecard issues for both employees and supervisors.
B. Advises &
educates on best practices to avoid future timecard issues.
C. Reviews and processes timecard corrections for the current and previous pay periods.
D. Assists in reviewing OT/DT report each pay period to ensure excessive OT/DT was not an error on the
Timecard.
E. Produces time reports for HR or supervisors, as requested.
3. Payroll/HRIS Functions
A. Collects and prepares separation packets for payroll purposes, including resignation letters, etc., if applicable,
Ensuring accurate and timely processing of employee separations and final pay.
B. Creates Housing Termination Letters for separating employees who receive Employee Housing Allowances.
C. Distributes Employee Exit Surveys, when appropriate.
D. Provides all state specific required separation documents to the separating employee.
E. Manages payroll tasks related to bonus processing, employee time card review, discrepancies, errors, &
Processes edits, if needed.
F. Monitors and follows up on time card corrections and bonus payments to ensure accuracy and timely
Processing.
G. Works with the Employee Relations Team to address discrepancies or complaints related to bonuses,
Ensuring accurate and timely payment for separating or former employees.
H. Identifies late separations and lay-offs, calculates the number of days/hours of Waiting Time Penalty Pay, if
Applicable, and immediately provides the information to the Payroll Team.
I. Updates HRIS with employee status changes, supervisor/team reassignments, &
earnings changes daily.
J. Enters, maintains, and/or processes information in the payroll system;
information may includeemployees’
Hourly rates, salaries, housing allowances, bonuses, or other compensation, time worked, paid leave, and
Holidays, deductions and withholding, and other information.
K. Reviews internal transfer time cards, and pays in payroll, to confirm hours and earnings are billed to the
Correct client/property code/job code.
L. Ensures proper processing of payroll deductions for taxes, benefits, and other deductions.
M. Issues, or reissues, physical or replacement checks due to payroll errors or employee separations.
N. Maintains accurate records of check registers.
O. Processes terminations for employee status updates in HRIS, including stopping/removing earnings.
P. Notifies the HR Manager – Benefits of any terminations back-dated beyond 60 days.
Q. Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
R. Perform other related duties as required and/or assigned
WORKING CONDITIONS:
● Will work in an office environment
PHYSICAL DEMANDS:
● Prolonged periods of sitting at a desk and working on a computer.
● Must be able to view computer screens, mobile devices, and other electronic equipment for extended periods of time
Where visual strain may result.
● Must be able to operate computer keyboard and/or mouse for extended periods of time where finger, hand, and wrist
Strain may result.
● Must be able to push, pull, lift, carry, or maneuver weights of up to ten (10) pounds independently and twenty-five
(25) pounds with assistance.
● May travel to attend training classes, business meetings, or to perform other business functions as required.