Group Sales Coordinator

Job Description
The Group Sales Coordinator is responsible for supporting the sales team by coordinating Group and corporate account reservations, room blocks, events and other administrative duties. Main tasks supporting Sales Manager with client liaison, billing and reservation notes;
monitoring and actioning the hotel group lead inbox;
and general sales communication with hotel departments.
What you will be doing:

Work with Director of Sales, Sales Managers, Finance, and other team members to ensure accurate data reporting internally and to the client.
Distribute all documents correctly and on a timely basis to the client and necessary internal departments.
Perform all administrative duties in a tidy, organized manner and help maintain sales office orderly at all times.
Prepare and / or update written communications:
memorandums, BEOs, Group Resumes, event floorplans, maintain and create sales spreadsheets, sales letters, cover letters, thank you letters, mailings, collateral, ordering supplies etc.
Ensure that all sales entries and changes are entered in Opera accurately.
Prepare all necessary sales reports.
Process all purchase orders and special requests.
Answer all telephone and email inquiries in a pleasant, courteous and professional manner and ensure that all pertinent information is noted accurately and legibly and quickly communicated to respective Sales Managers.
Upkeep and inventory of Sales Collateral (brochures, marketing materials and menus etc.).
Set up and coordinate site inspections for Sales Managers with other departments and clients.
Assist Sales Managers with daily office duties.
Assist Sales Managers with prepping for tradeshows &
sales trips.
Generate Month End Reports:
(Pace/Transient Production/Production)
Set Up Amenities for VIPs
Assist with Market Research:
(Comp Set, New Hotels or New Businesses, Parking etc.
Internal liaison key operational departments.
External liaison to hotel guests, corporate accounts, meeting planners and all sales clients.
What is in it for you:
Discounted hotel rooms and food &
beverage rates to employees at our sister properties around the globe.
We provide learning programs through our Academies to promote growth and development so that you can perform at your full potential
Opportunity to develop your talent and grow within your property and across the world!
Ability to make a difference through our Corporate Social Responsibility activities, like Planet 21 and WATCH
Hourly Rate:
$27.00 - $30.00