Galleries Program Associate

Job Description
Under the direction of the Director of Galleries and Public Programs, the Galleries Program Associate is responsible for supporting the day-to-day operations of the San Francisco Arts Commission Galleries program. This is an administrative position that requires the management of financial processing, vendor relations, database and archive maintenance, visitor relations, data collection, and the internship program. A strong arts administrative and management background, ability to work autonomously while supervising others, and ability to interact professionally with the general public, artists, and colleagues is essential for this position.
Essential Responsibilities:
Financial
Works with SFAC accounting staff, City Controller’s Office and other City Departments to properly process purchase orders and payments to vendors, contractors, artists and interns
Provides regular financial reports to the Director of Galleries and Public Programs
Assists artists and contractors with the process of becoming compliant suppliers in the City’s financial system
Exhibitions
Works closely with the SFAC Lead Preparator to secure contract preparator labor, rental equipment, AV purchases, installation and facility supplies
Manages the documentation of the exhibitions and public programs
Orders catering and hospitality items for events
Creates/designs and ensures the production and installation of all didactic exhibition signage
Public Programs and Gallery Tours
Assists with event logistics including outreach;
site/permit reservations;
day-of event coordination with vendors, artists, and community partners
Coordinates outreach for public programs which includes follow up correspondence and metrics tracking
Manages and facilitates gallery tours
PR and Marketing
Participates in the agency-wide Communications Committee which sets goals and implements strategies to gain greater public exposure for the work of the SFAC
Executes web site updates and social media posts
Develop designs for gallery social media
Coordinates the printing and delivery of all promotional collateral
Manages and enters artist, vendors and partner information data into the SFAC Salesforce databaseand manages gallery archive
Intern Management
Build and maintain relationships with various regional academic institutions for intern recruitment
Manage relationship with City internship program, Opportunities for All
Manages the orientation, day to day work and schedule of the interns
General Responsibilities
Speaks about Galleries exhibitions to school classes and other groups who attend exhibitions as needed
Provides front desk visitor services at the Main Gallery
Orders all office, maintenance and installation supplies
Attends SFAC and Galleries staff meeting
Is a liaison to the community representing the Galleries and the City of San Francisco
Other duties as assigned
Work Hours:
Full-Time Tuesday - Saturday 9-5:
30, occasionalevening work will be required.