Full Time Executive Assistant (Bilingual Spanish/English)

Join Our Team as Executive Assistant to the CEO - Empowering New Americans
Are YOU a person with a high level of DRIVE and INITIATIVE?
Do YOU want to be part of an ENERGETIC and FAST-GROWING TEAM?
If you answered anENTHUSIASTIC “YES!” to both questions above, KEEP READING.
We are a culture-driven company, with STRONG CORE VALUES, huge goalsand a bright future set for us.
If you're sick of flat lining in your career and readyfor growth, apply to join our team now.
Mangone Law Firm, LLC is an immigration law firm committed to help the NewAmericans gain legal status in the U.S since 2012. Our office is in New Jersey, butwe represent immigrants all over the United States.
We concentrate our efforts onhelping our clients to stay safe with their families. We are proud to do GREATwork for our clients. We know their struggles, and we care.
And THAT’S where you come in.
We are currently seeking a dedicated and highly organizedExecutive Assistant to support our CEO in her mission to empower NewAmericans and provide them with the legal assistance they need to thrive in theUnited States.
This is a full-time role based in our New Jersey office. This will bea hybrid position which will entail a combination of working in the office as wellas working remotely.
Mission:
As the Executive Assistant, your mission will be to assist our CEO byensuring seamless administrative operations, allowing her to devote her fullattention to advocating for our clients' immigration needs.
You will play a crucialrole in ensuring that our commitment to serving New Americans is upheld with the highest standards of efficiency and compassion.
Requirements
Education:
Bachelor's degree preferred.
Experience:
2-5 years of experience in an administrative support role.
Location:
Virtual but able to meet weekly and quarterly in our New Jerseyoffice.
In this role, you will have several primary responsibilities,including:
CEO Assistant:
Operates as the CEO's direct communication representative to all staff.
Meeting Management:
Prepare meeting agendas, handle logistics, andensure the CEO is fully prepared for all her meetings.
Communication:
Act as a liaison on behalf of the CEO, facilitating internaland external communications.
Email Management:
Efficiently manage the CEOs emails, ensuring prompt responses and organizing communications.
Administrative Support:
Assist with administrative tasks such asappointment scheduling, research, and document preparation.
Calendar Management:
Maintain and organize the CEOs calendar,managing appointments and deadlines.
Client Support:
Provide support in serving our clients by assisting withinquiries, documentation, and related tasks.
Special Projects:
Assist with various projects as needed to support ourmission of helping New Americans.
Clerical tasks:
Perform clerical tasks utilizing knowledge of office systemsand procedures. Types letters, correspondences, reports and presentations asneeded.
To excel in this role, you should possess the following proficiencies:
Exceptional Organizational Skills:
Ability to manage multiple tasks andpriorities with precision.
Effective Communication:
Strong written and verbal communication skills.
Detail Oriented:
Attention to detail is crucial in maintaining ourcommitment to excellence.
Deadline Oriented:
Ability to work independently to meet deadlines.
Result Oriented:
Strong problem-solving ability.
Committed to Continuous Improvement:
Willingness to learn new thingson a daily basis.
Compassion, Empathy and Honesty:
Demonstrated understanding andempathy for the immigrant experience.
Bilingual:
Must read, speak and write both English and Spanish.
Technology Proficiency:
Familiarity with office software and tools forefficient task management.
Benefits
401(k)
401(k) Employer Contribution
Dental Insurance
Health Insurance
Life Insurance
Paid Time Off and Holidays