File Clerk (Part Time)

Job Description
Successful law firm seeks a part-time File Clerk for our Springfield, IL office. Candidates must be detail oriented. This position requires a motivated, organized professional capable of functioning in a fast-paced, challenging legal environment.
Schedule:
Monday through Friday 18-20 hours per week.
Position Summary:
The File Clerk is responsible for following a filing system and organizing records, such as letters, legal documents, case files, correspondence, invoices and memoranda according to that system. They locate and retrieve requested files, as well as prepare legal document indices, file folders and labels. They are responsible for keeping files up-to-date. In addition to filing, the file clerk may perform other clerical duties, such as handling mail, faxing, using a copy machine, and maintaining a calendar.
Essential Job Functions:
Making sure filing for every attorney is completed and up to date
DWC filing runs at least once a day
Assist attorney with filing of Circuit Court and Appellate briefs and motions
Deliver documents to the MO Division of Workers Compensation and other venues as needed
Keeps cases organized by establishing and organizing files, monitoring calendars, meeting deadlines, documenting actions, inputting information into file database and case management software
Preparing docket call/status call emails
Preparing subpoenas
Closing files
Maintaining records attendant to court proceedings
Saving emails in Time Matters document management software for each attorney
Maintain daily calendar and computer files
Ensure tasks are completed timely and properly documented
Other related duties as assigned