Expeditor

POSITION SUMMARY
The Expeditor ensures orders are processed quickly and accurately. The Expeditor is responsible for confirming purchase orders, identifying order discrepancies, and providing logistical support ensuring that the customers receive their goods on time while providing superior customer service.
ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform the essential duties outlined below. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions.
Essential Functions Statements
Expedite vendor purchases orders to ensure customers' required delivery dates are met, as well as meeting the contract goal of 98% on-time delivery
Communicate with suppliers to track Estimated Delivery Dates (EDD), Estimated Ship Dates (ESD), tracking details, and progress updates.
Update ERP with appropriate memos, notes, and EDDs
Expedite urgent items and update purchase order status
Inform Receiving and others of purchase orders requiring special or urgent handling
Expedite parts shortages and work with Buyers to initiate corrective action to remedy shortage problems
Investigate and coordinate fulfillment of special conditions (ex. requests for substitution of material, etc.)
Ensure timely receipt of acceptance documents (receiving reports, PODs)
Create fulfillments and receipts in NetSuite
Investigate and reconcile discrepancies in the areas of billing, damaged claims, and duplicate shipments
Red flags to Accounts Payable if there are discrepancies
Create invoices in NetSuite
Request BOLs for US Flag shipments and verify vessels are US Flag
Create shipping documents (CI, PL, etc.) for air/sea freight deliveries
Coordinate consolidated shipments with the distribution center(s)
Maintain POD documentation and assist with DLA Fast Pay audits
Process 865 RDD change request with DLA and update NetSuite
Assist with Accounts Receivable discrepancies and process write-offs as directed
Conduct post-award cost negotiations as necessary
Perform other related duties as assigned
POSITION QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Excellent interpersonal, written, and verbal communication skills
Excellent organizational skills and proven ability to effectively prioritize tasks
Good problem-solving skills
Excellent time management skills
Ability to work under pressure with limited supervision
EDUCATION AND EXPERIENCE
High School Diploma and related work experience
Customer service background a plus with strong organizational and time management skills
Government logics a plus
Military experience a plus
Material Import/Export Logistics experience a plus
COMPUTER SKILLS
Microsoft Office Suite
Google Workspace (Google Docs)
NetSuite a plus
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.
Employee must be able to lift 25lbs.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Typical office environment
Equal Opportunity Statement:
Noble provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, status as a covered veteran, or any other protected category in accordance with applicable federal, state, and local laws. Noble complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.