Executive Director, Adult Education - Salary: $118, 000

Job Description
Position Summary:
The Executive Director (ED) serves as a member of the senior leadership team within the Prevention Division, reporting to the Chief of Prevention. The ED is responsible for overseeing the effective project planning, financial and grant management, and administration of adult education initiatives, ensuring compliance with funding requirements, and promoting all duties and operations for educational programming within the Division to ensure effective planning, management, and administration of adult basic education initiatives. The successful candidate will possess strong organizational, managerial, project management, financial and collaborative skills, and develop and implement long-term strategies to achieve the Division’s mission and goals. The ED will manage a team of five staff with four reporting directly to the ED. Direct reports include the Senior Manager, the Volunteer Coordinator, and the Professional Development &
Training Manager.
Essential Functions:
Strategic Coherence
Develop and implement long-term strategies to achieve the mission and goals for Adult Education program policies and procedures, including identifying systems for efficient program administration, record-keeping, data management, financial management, grant management, and reporting to make data-driven decisions to continuously improve program effectiveness and student outcomes.
Strategic development, implementation and alignment within adult education, workforce, and digital literacy landscapes, integrating within complimentary systems.
Leverage existing investments, programs, and organizations in supporting this work.
Maintaining understanding of current implementation challenges and developing comprehensive solutions to address them.
Able to synthesize multiple perspectives and strategies into a cohesive product that operationalizes and leads to development.
Coordinating research and other activities with initiative partners to minimize redundancies and to align strategies and actions, including conducting individual outreach and education as needed.
Act as a thought leader within the adult education and training community in Philadelphia.
Partnership Development
Maintains current and develops new effective programmatic partnerships and referral networks.
Maintain working partnerships with local Title II adult literacy providers, Philadelphia Works, Inc., various City departments (e.G., Parks &
Recreation, the Free Library, and Commerce), City Council, State and National stakeholders and other adult education, digital literacy, and workforce entities.
Able to work with all levels of partner organizations to move the work.
Work with providers and existing network of literacy providers.
Serve as a liaison between the literacy community and city agencies.
Program Management
Overseeing daily operations and establishing and maintaining appropriate systems for measuring necessary aspects of operational management.
Monitoring and reporting on programmatic issues, opportunities, and achievements within agreed formats and timelines.
Communicating the objectives to the community and potential partners, including sharing the strategic plan or other collateral.
Facilitating communication between partners by hosting regular conference calls, in-person meetings, or coordinating regular email updates to ensure alignment of activity.
Identifying improvements in use of data-driven decision-making and ensuring that data is collected, integrated, and communicated effectively across the organization. · Ensuring all partners are aware of targets and indicators.
Overseeing data collection, analysis, and reporting in collaboration with the Performance Management and Technology (PMT) of OCF.
Creating or managing creation of yearly summary reports of progress for internal and external audiences
Team Management
Provides direct supervision and coaching to staff.
Responsible for hiring, conducting performance evaluations, and developing corrective action related to performance of employees.
Establishing, facilitating, and executing effective and open communication with staff, particularly related to internal decisions and strategy.
Foster a positive and collaborative work environment that supports staff growth and engagement through teamwork, excellence, innovation, and collaboration. Set clear expectations and goals for the team and ensure their successful implementation.
Fiscal Management
Manage a budget of $2M+ includes budget preparation and expenditure tracking.
Identifies new programmatic needs and funding opportunities.
Assists in preparing grant requests, RFPs, and contracts.
Reviewing and approving invoices Additional duties as assigned.
Competencies, Knowledge, Skills, and Abilities:
Dealing with Ambiguity
Can effectively cope with change;
can shift gears comfortably;
can decide and act without having the total picture;
isn’t upset when thingsare up in the air;
doesn’t have to finish things before moving on;
can comfortably manage uncertainty.
Politically Savvy
Can maneuver through complex political situations effectively and quietly;
is sensitive to how people and organization’s function;
anticipates where the land mines are and plans his/her approach;
Accordingly, views corporate politics as a necessary part of organizational life and works to adjust to that reality;
is a maze-bright person.
Process Management
Good at figuring out the processes necessary to get things done;
knows how to organize people and activities;
understands how to separate and combine tasks into efficient workflow;
knows what to measure and how to measure it;
can see opportunities for synergy and integration where others can't;
can simplify complex processes;
gets more out of fewer resources.
Strategic Agility
Sees ahead clearly;
can anticipate future consequences and trends accurately;
has broad knowledge andperspective;
is future oriented;
can articulately paint credible pictures and visions of possibilities and likelihoods;
can create competitive and breakthrough strategies and plans.
Building Effective Teams
Blends people into teams when needed;
creates strong morale and spirit in his/her team;
shares wins and successes;
fosters open dialogue;
lets people finish and be responsible for their work;
defines success in terms of the whole team;
creates a feeling of belonging in the team.