Executive Assistant

Job Description
This will be supporting the Executive Assistant to our Chief Operating Officer and his Chief of Staff
Must be willing to come into our Santa Clara Headquarters office 2-3 times a week
What you get to do in this role:
Schedule appointments, planmeetings, and maintain complex and changing calendars,while working through scheduling roadblocks.
Draft and prepare routine and advanced correspondenceincluding emails, presentations and reports. Review outgoingcorrespondence for accuracy, format consistency, signaturesand conformance with executive procedures.
Assist leadership and organizations by optimizing usage of time.Make decisions regarding short-term priorities and workactivities.
Arrange all travel to ensure consistency within companyprocedures and support organization in obtaining necessarytravel documents including Visa/passport, while maintainingLeadership expenses/credit cardreconciliation.
Identify issues within theorganization and initiate orfacilitate solutions.
Assist internal departments with the setup of new hires.
Assist new hires with processes including expense reporting andtravel systems and other internal processes and tools. Compile,prepare and process Leadership expenses and credit card reconciliation where needed.