Executive Assistant $55, 000 - $60, 000 / Year

Job Description
Position Summary
Under minimal supervision, performs a broad range of administrative tasks for Community Executive. Relieves the executive of minor administrative details. Exercises frequent independent judgment within agreed upon limits. Responsible for scheduling regular and special meetings, preparing agendas and managing minutes. Assists others with clerical functions as directed. Responsible for managing the community concierge team.
Essential Duties
Responsible for managing the concierge team in the community to include recruiting, hiring, orienting, onboarding, scheduling, performance management, and training team members.
Prepares correspondence, arranges appointments. Prepares routine and special reports and presentations
Screens, directs or responds to telephone inquiries.
Communicates information to appropriate parties in a timely fashion
Assists in reviewing databases, understanding the information and regularly sharing that information with the Executive. Databases may include but are not limited to Kronos, Health MedEx, Risk Watch, Care Watch.
Regularly strategizes with the Executive Director regarding timing and content of meetings. Helps develop agendas, prepares and distributes minutes and communicates action plans to appropriate parties as necessary.
Establishes and maintains filing systems.
May involve project work.
Performs basic to advanced computer applications including, but not limited to PowerPoint, excel, and word.
Establishes and develops effective relationships with residents, families, independent contractors, volunteers, community groups and trade organizations.
Responsible for supervision of concierge team and ensures staff requirements are met.
Oversees a budget for the concierge team.
Creates and develops hospitality-based programs to enhance services available to residents.
· Responsible for encouraging, participating and integrating Masterpiece Living and Eden Alternative initiatives by supporting successful aging and person-centered programs and culture.
Other duties as assigned.