Executive Administrative Assistant

Job Description
Job Summary:
As the Executive Administrative Assistant at AIR Communities, you will be the right-hand person to our Assistant to the CEO and play a pivotal role in providing comprehensive support to the CEO. This role will require a highly skilled, adaptable, and flexible individual who can seamlessly handle a wide range of administrative, organizational, and personal assistant tasks. The successful candidate will be expected to work in-office daily.
Key Responsibilities:
Handle confidential information with the utmost discretion and maintain the highest level of professionalism.
Collaborate closely with the Assistant to the CEO to efficiently support the CEO's schedule and priorities.
Provide extensive administrative support, including but not limited to scheduling meetings, coordinating travel arrangements, and managing email and phone communications.
Prepare, edit, and proofread documents, reports, and presentations for the CEO.
Assist in organizing and facilitating internal and external meetings, including scheduling and logistics.
Manage and maintain records, both digital and physical.
Coordinate and manage special projects and events as needed.
Act as the CEO's gatekeeper, screening and prioritizing requests and inquiries as needed.
Provide personal assistant support, such as scheduling personal appointments and completing requested daily tasks.
Handle any ad-hoc tasks or projects as assigned by the CEO or Assistant to the CEO.
Provide first line support as needed in the absence of the Assistant to the CEO.