Executive Administrative Assistant

Job Description
Responsibilities
- Complete administration support to Executive Management
- Demonstrates excellent AGS values and beliefs
- Demonstrates excellent time management skills to prioritize workload
- Ability to coach and develop administration team
- Demonstrates understanding of budget awareness
- Demonstrates excellent time management skills to prioritize workload
- Demonstrates strong communication skills
- Demonstrates ability to work in a fast paced services environment
- Demonstrates ability to build strong relationships with relevant stakeholders
- Achieves all targets and has no performance issues
- Provide support to enable the effectiveness of the Executive Team through the provision of a broad
Range of administration activities
- Efficiently perform general office duties including typing, filing, scanning, faxing, email, and phone in
An executive office environment
- Maintain and coordinate Outlook calendars for multiple executives
- Plan, manage and attend to the Executive’s diary, emails and phone calls
- Assist with completion of necessary statistical reports as requested
- Coordinate domestic and foreign travel arrangements for various levels of operations, including
Appropriate approvals and expense report processing
- Code and process business expenses
- Coordinate conference calls, events, conferences, and all meetings
- Effectively communicate and work with all levels of management maintaining a high level of
Confidentiality
- Prepare all documentation required for meetings and take minutes when required
- Prepare reports and presentations when required
- Develop and maintain strong internal and external relationships
- Compile statistical information as requested
- Assist with ad hoc administration duties that are consistent with the role
- Partner with the Strategy and Communications team when it pertains to Executive correspondence
- Travel to meetings as needed
- Provide a high-level support of Executives of varying levels for various processes, activities, and other tasks