Executive Administrative Assistant

The Executive Administrative Assistant provides high-level independent administrative support to the Chief Executive Officer (CEO) in meeting external and internal organizational needs that would otherwise require the CEO's time.
Manages extremely active calendar of appointments for the CEO.
Assists with the MD calendar, coordinating meetings, drafting routine correspondence.
Acts as department resource in answering questions or directing concerns to the appropriate person.
Coordinates and attends meetings.
Prepares agenda and minutes for scheduled meetings.
Answers phone calls and screens calls for the CEO and sets up appointments as needed.
Makes travel arrangements when needed.
Assists other leadership as necessary.
Resolves issues relevant to job functions, office procedures and work flow to ensure efficiency in the administration office.
Manages special projects as designated by the CEO.
Assists with MD credentialing.
Helps organize and maintain legal documents.
Manages contract authorization process.
Organizes events as directed by the CEO.
Requirements
Minimum two (2) years’ previous experience as an Executive Assistant
Maintains confidentiality of employees and vendors at all times.
Detail oriented with accurate data entry skills.
Strong verbal and written communication.
Proficiency with software and/or equipment (Microsoft Office applications including Outlook, Word, and Excel.)
Strong organizational skills with ability to prioritize projects, work relatively independently, manage multiple tasks, and meet deadlines.
Problem solving and decision-making skills.
Ability to exercise good judgment in a variety of situations, many of which are confidential.
Benefits
We proudly offer the following benefits available first of the month following just one month of employment:
Competitive rates
Tuition reimbursement
Comprehensive package of benefits to include:
Medical
Dental
Vision
Life, Pet, Identity Theft Insurance
401k
Generous paid time off
Short Term and Long Term Disability