Executive Administrative Assistant - Rmhc

Job Description
Position Purpose
We are seeking a dedicated and experienced administrative professional to provide executive-level administrative support to the RMHC Global President and Chief Executive Officer and the Global Chief Development Officer.
This individual will also provide some general administrative support for the broader RMHC Global team and will report to the RMHC Director of Strategy and Alignment.
Specific Responsibilities include:
Extensive calendar management and meeting coordination
Travel planning including securing travel visas, hotels, flights, ground travel and itineraries and coordination with teams to optimize the time and availability of the President/CEO and the CDO
Processing expense reports
Keeping officers on schedule;
providing necessary reminders, documents, etc.
Management of RMHC Info email inbox (including vacation coverage)
Management of RMHC general voicemail (Including vacation coverage)
Collection and distribution of departmental mail and checks from MHQ (M, W, F)
DocuSign management
Additional responsibilities as needed
Operational Excellence:
Anticipate and respond to schedule or travel challenges and conflicts, and work proactively to address them with a positive and solution-oriented approach
Engagement of team members with a positive and supportive style
Take personal responsibility for meeting commitments and ensuring that results are achieved in a timely manner
Great attention to detail and anticipating needs of executives
Represent the Office of the President and CEO, Office of CDO and RMHC Global generally with the upmost and consistent professionalism
Work collaboratively with others in ways that align with the RMHC core values and supports the success of the overall team