Coordinator, General Affairs

Job Description:

Coordinator, General Affairs
Position Roles and Responsibilities

• Contributes to a productive work environment by processing mail, maintaining office supplies, overseeing the success of the recycling program, and responding to various administrative needs
  
• Daily sorting and distribution of all incoming mail/packages from UPS, FedEx, DHL, and US Postal Service.
  
• Maintain inventory, ordering, and restocking of break room and office supplies.
  
• Distribute office supplies to employees upon request.
  
• Process all outgoing mail packages, including sorting, packaging, and processing shipments for domestic and international delivery.
  
• Deliver outgoing packages to US Postal Service and/or UPS location as needed.
  
• Monitor building maintenance issues and escalate to building management as needed.
  
• Oversee the continued operation of the paper recycling program while assisting in its expansion to encompass additional materials like plastic, glass, and metal.
  
• Process departmental invoices timely for approval and payment.
  
• Assist with covering reception desk and other administrative duties as needed, including assisting NA field offices on occasion.
  
• Special Projects and tasks assigned by management

Core Required Skills and Competencies:

• Highly organized and detail-oriented professional with exceptional written and verbal communication skills.
  
• Demonstrates adaptability and prioritizes effectively for peak performance.
  
• Reliable and proactive, exceeding expectations through prompt communication and follow-through.

Function Specific Required Skills and Competencies:

• General knowledge of Google Workspace (Gmail, Sheets, Docs).
  
• Working knowledge of UPS WorldShip online program.
  
• Experience with postage meter machines preferred.
  
• Must be able to walk, stand, bend, and lift up to 50 lbs.
  
• Valid driver's license with good driving record required.

Required Minimum Years Experience:

• Minimum of one year of experience in a corporate mailroom setting is desired.

Required Minimum Education:

• High School Diploma or GED

Ocean Network Express (ONE) was incepted on July 7, 2017, following the liner service integrations of Kawasaki Kisen Kaisha ("
K"
LINE), Mitsui O.S.K. Lines (MOL) and Nippon Yusen Kaisha (NYK). The new entity functions from its global headquarters in Singapore, supported by regional headquarters in Hong Kong, Singapore, the United Kingdom, the United States, and Brazil. ONE is the world's seventh-largest container carrier with a fleet size of approximately 1.53 million TEU. Operating more than 200 vessels, it offers an expeditious and reliable international network of over 130 services to 120 countries and beyond. ONE is a member of THE Alliance (THEA), a global ocean carrier consortium. Ocean Network Express provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. At Ocean Network Express, we strive toward high-level results for all our employees and pride ourselves on identifying opportunities for internal movement and advancement of proven talent. If you're interested in a career in the global transportation industry and are looking for growth and advancement opportunities, we encourage you to apply. We enjoy meeting candidates who are persistent in their own professional development.
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