Construction Project Manager

Job Description
About the Role
As a Construction Project Manager in the Expansion function, you will lead, manage and organize construction projects including key City, Brand City and Global Flagship stores, with a high level of professionalism and according to routines, company policies, guidelines and local legislation. You will prepare and present budgets and business cases, follow-up on cost and suppliers to secure financial transparency, drive tendering and contracting for your projects and coordinate design, execution and logistics for your projects. Through strong teamwork and clear communication, you secure that relevant stakeholders receive needed information on time.
This field-based role reports to our Sales Market Construction &
Facilities (C&
F) Manager USA-CA-PR and is based out of our Los Angeles Support office.
A Day in the Life
Working at H&
M means no two days are ever the same, but a typical day will include the following responsibilities*
Secure value engineering and value planning on each step of the project process
Secure that contractors and partners are working in line with our Code of Ethics and Code of Conduct
Organize regular meetings with business partners &
reinforce the importance of our policies and overall expectations
Secure that the stores are built in line with the general/local building specifications, instructions &
interior specifications
Secure that Health &
Safety requirements arein place and followed
Secure internal routines and strengthen communication between departments in respect to projects’ planning and execution
Use value planning in all processes, lower costs but maintain high quality
Secure investment budget and follow up on both Net &
Gross investments
Prepare and present budgets and business cases
Secure detailed research &
preparation for budgetsaccording to the 5 Step Process
Optimize project planning in order to minimize installation, labor and other costs
Secure that forecasted figures are matching actuals &
final invoicing of projects in IPS/LIMA (Property Management System)
Optimize planning and follow up tools, drive improvement actions and share best practice with colleagues
Understand change orders &
their origins, challenge them and provide alternative solutions
Ensure invoices are reflecting the contractual amounts and that payments are made according to invoice schedule
Run projects in line with routines and secure financial transparency for all projects
Follow up on the payment of landlord contributions
Keep project budget within forecasted figures and challenge change orders if they occur
Update IPS/LIMA on a regular basis
Secure that project documentation is in place and saved according to guidelines
Partner with Regional Procurement Specialist, C&
F Manager and Business Controller C&
F in order to determine budgets, conduct tenders, evaluate bids and select contractors
Support Procurement Specialist in prequalifying new companies on a regular basis according to PQQ guidelines and secure a solid pool of contractors
Review contracts and secure that project/country specific risks are covered;
secure that execution and payments schedules are attached and that the contracts are signed according to approval rights
Ensure that contracts and/or appendixes to frame contracts are signed prior work commencement
Follow up on contractual milestones and notify contractors in case contractual obligations are breached
Ensure that the stores are designed &
built-in line with the general/local building specification, guidelines &
interior specifications
Follow up on the construction process and secure deadlines &
quality standards
Liaise with consultants and authorities in order to receive all necessary permits
Manage the hand over process with landlords &
contractors together with leasing
Ensure that all interior needed for a project is ordered and delivered on time
Coordinate on time deliveries together with NCG Specialist
Follow up on the construction process through regular site visits &
secure that the right materials and solutions are used
Ensure compliance with project documentation, time schedule and quality demands
Secure that relevant information is conveyed to other departments in time and in a structured way
Reach out to other departments on a regular basis, give/request feedback in order to identify improvement areas
Secure a good communication between contractors, construction department and stores