Communications Coordinator

Job Description
The Communications Coordinator provides high-level administrative support to the Communications Department and manages, creates, and disseminates newsworthy information across all ACMG communication platforms including on the ACMG website, emails and newsletters to membership, and print and electronic publications. This also includes supporting social media for ACMG programmatic functions including the annual meeting, education, policy, and membership activity. This role resides in a fast-paced, deadline-oriented environment, requiring keen attention to detail, accuracy and the ability to manage multiple tasks and projects simultaneously.
The incumbent works closely with the ACMG Foundation and ACMG’s advocacy, membership, meetings and education departments to assist in the development of consistent and relevant promotional information in accordance with ACMG communications plans and must be able to develop strong working relationships with staff, committees and members. This will also include collaborating with outside designers and vendors under the supervision of the Sr. Director to ensure branding, deadlines, and quality standards are met.
50% Communication and Public Relations
Manages contribution requests and reminders in order to create the monthly member only electronic newsletter
Organizes incoming and outgoing drafts and versions of member newsmagazine
Creation of basic ACMG news releases, subsequently followed by formatting them and adding them to the ACMG website and Newsroom
Coordinates any media requests to the Communications Director or appropriate recipient
Handles the formatting, technical aspects, review and distribution and compiling analytics for frequent ACMG communications including the monthly member ezine, Advocacy Alerts and other blast emails
Assists the Senior Communication Director in daily tasks that include scheduling, planning, organizing and project completion
Assist in determining timelines and milestones for accomplishing projects and campaigns (i.E., Newsmagazine, E-zine, Medical Genetics Awareness Week)
Updating and managing updates for the ACMG website
Creation of novel approaches to enhancing the communications of both the College and Foundation via existing and new platforms
Capacity to successfully complete tasks of the Communications Manager when they are not available (i.E., social media scheduling, statistics, reports, projects, communications to colleagues internally and externally
Handwritten notes to authors and contributors of published articles
Provide assistance to Advocacy, Education, and other teams’ communications on behalf of the College and Foundation
Coordinates scheduling and editing of video recordings
Managing and organizing of invoices and receipts of products and platforms dedicated to Communications and PR team
Daily proofreading for ACMG publications, website pages, etc.
Point-of-contact when Sr. Communications Director and Communications Manager are unavailable
30% The ACMG Annual Medical Genetics Meeting and Medical Genetics Awareness Week
Organizes Annual Meeting award announcements with recipients and ACMG Foundation team
Plans and coordinates media coverage of ACMGF Day of Caring event. Contacts media members and sponsors to attend.
Collaborates with Foundation team with award news releases, incoming/outgoing board members information, sponsor/donor event information, etc.
Point-of-contact for CVB, media members attending the Annual Meeting, Day of Caring and Medical Genetics Awareness Week
In-person engagement in and around Annual Meeting booth with attendees, exhibitors, and sponsors
Prepares a variety of news releases for the ACMG Annual Meeting
Spearhead, organize and manage Medical Genetics Awareness Week
Creation of creative and engaging campaigns for Medical Genetics Awareness Week. Drafting several campaign options prior to the Annual Meeting
Coordinates video recordings for Medical Genetics Awareness Week and Annual Meeting - Day of Caring
Managing of invoices and receipts dedicated to Medical Genetics Awareness Week and Annual Meeting
Organization of giveaways and merchandise inventories
Engagement with attendees in-person and digitally in regard to supporting Medical Genetics Awareness Week
Analysis of past Annual Meetings and Medical Genetics Awareness Weeks;
and long-term planning of future ones
Point-of-contact for vendors producing items for the Annual Meeting
20% Administrative Duties
Assisting in scheduling conference calls and Zoom meetings for Communications team, updating Staff Calendar, appointments and meetings on behalf of the Sr. Communications Director
Coordination and delivery of ACMG published goods to authors, contributors and staff
Organization of Communications/PR team archives and Clipbook
Requesting of office supplies for team members if needed
Capacity to complete numerous administrative tasks for Communications team