Attendance Administrative Assistant
This is general clerical and secretarial work performed in a school. An employee in this class performs varied office operations requiring well-developed office skills. Assignments typically consist of one or more activities performed in a typical school main office such as attendance record keeping, processing administrative actions (time and attendance reports, and personnel actions), efficiently using technology, and producing complex word processing documents.Detailed Description
The following information is intended to describe the overall nature and scope of the work being performed in relation to the position. This is not a comprehensive listing of all responsibilities or tasks;
other work may be assigned when deemed appropriate:
Answers questions within area of authority;
directs callers/visitors to appropriate location or staff member.
Directs and participates in daily attendance work required to keep accurate school attendance records.
Receives students in attendance office:
prepares and issues admit slips to class, permits to leave school early, hall passes, and tardy slips.
Prepares and prints school attendance reports and lists for distribution to teachers and other staff members.
Updates attendance forms, attendance cards, etc. for changes in enrollment.
Contacts parents to verify student absences.
Complies and computes data and prepares a variety of records, reports, and other correspondence related to student attendance matters and reporting.
Confers and consults with students, parents, staff, judicial agents, social services, and other appropriate parties regarding student attendance matters.
Prepares a variety of general and specific correspondence, logs, paperwork, forms and or other related information to ensure accuracy and completeness.
Files documents of a routine and confidential nature alphabetically, numerically, or by other prescribed methods established with filing systems.
Makes copies, and or sends documents electronically, by fax, or via mailing.
Responds to request for information made from the public, parents, staff, and or other interested parties.Job RequirementsBelow are the qualifications for this position:
High School diploma or GED required
Demonstrates effective oral and written communication skills
Strong organization and interpersonal and decision-making skills
Ability to make all families feel welcome in the school and the community
Ability to work efficiently and ensure accurate data entry
Exceptional customer support skills
Demonstrate ability to ensure confidentiality, discretion and sensitivity to diverse family situations
Ability to work at a very fast pace and ability to multitask is a must
Knowledge of the student information systems and the complexities of the many different reporting requirements preferredPhysical Requirements:
The following provides a brief description of physical requirements for this position:
While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.Additional DetailsClassified Salary Scale, Level 10
Position is 8 hours per day.
The Loudoun County School Board is committed to a policy of nondiscrimination and to the provision of equity in its educational programs, services and activities for all students and employees.
Loudoun County Public Schools (LCPS) does not discriminate on the basis of race, ancestry, color, sex, pregnancy, childbirth or related medical conditions, marital status, age, religion, national origin, disability, or genetic information in employment or in its programs and activities. LCPS provides equal access to the Boy Scouts and other designated youth groups.
The following person has been designated to handle inquiries regarding the non-discrimination policies:
Assistant Superintendent for Department of Human Resources and Talent Development
Loudoun County Public Schools
21000 Education Court
Ashburn, VA 20148