Associate Project Manager - Integrated Marketing Communications

Job Description
The Opportunity:
The Integrated Marketing Communications (IMC) - Marketing Operations Division is looking for an Associate Project Manager with a passion and focus on operational structure, procedures and team collaboration. This position will produce and support design projects, interfacing with cross-functional teams to ensure on-time/on-budget delivery on all projects. Ideal candidate should have a project management or producer-type experience at an in-house creative team or creative agency model. This is an in-office position – reporting to Mattel’s headquarters in El Segundo, California four (4) days a week (Monday, Tuesday, Wednesday and Thursday) with the ability to work remotely on Fridays.
What Your Impact Will Be:
CORE COMPENTENCIES:
Timeline &
resource management
Campaign and asset tracking
Operational KPI tracking and reporting (project duration, throughput, burn-rate, asset utilization) via Adobe Workfront or similar management tool (Monday, Jira, smartsheet).
Scheduling / workflow organization
CORE RESPONSIBILITIES:
Lead day-to-day project management from inception to completion for small-to-mid-level projects (such as, but not limited to):
guides, brand identity, 360 campaigns, retail/eComm assets, live events, trade shows, and pitch materials.
Manage intake and project setup of all briefs in Adobe Workfront or similar management tool.
Maintain project status dashboards and reports with real-time communication to the team as well as contributing to status meetings or daily stand-ups for assigned projects.
Coordinate with Creative Team to ensure deliverables are all met from brief
Interface and maintain relationships with key cross-functional partners as well as outside design/production resources to complete all project deliverables.
Develop and maintain timelines for all projects, in support of Account Management to deliver on-time
Communicate with entire project team to develop project plan and schedule in order to ensure on time delivery within a fluctuating workload and ever-changing business environment
Track resource allocation for all projects and inform resourcing plans &
scope
Partner with Account Management, Production and Operations Center of Excellence (COE) to open and track budget line-items and tasks at project initiation
Maintain budgets based on available funds, obtain estimates with internal and external sources using various finance/accounting software to track project expenditures, open purchase orders, identify if scope or budget changes are needed, assist with monthly billing processes, and reconcile jobs upon completion.
Lead all submissions of creative development work through Legal/Standards &
Practices in support ofAccount Management
Monitor and document global approvals in Workfront or similar management tool, in support of Account Management
Liaison with client groups, internal creatives and external vendors to facilitate timely and successful completion of creative
Partner with Channel/Asset Management teams on trafficking of final assets
Upload final files to Digital Asset Management (DAM) system for global distribution and archiving.
Fulfill and respond to asset requests submitted to department on a daily basis.
Gather information from requestors on what assets are being used for, timing, and preferred file format and method of delivery
Thorough understanding of all file/asset delivery methods and which method is most appropriate based on request/requestor
Document and tracks asset utilization, globally
Assist with prioritization and drive focus for the IMC team.
Flexibility and agility to shift priorities quickly to meet the needs of the business
Assist in identifying project workflow improvements and drive efficiencies.