Associate Director, Media Project Management

Job Description
As an Associate Director, you will help develop and execute project plans that allow our teams to create exciting work, as well as help identify connection points across large programs of work to deliver on a holistic approach for client needs. To succeed, you will act as a connected thread across media and creative teams, strive to be proactive, have a passion for media planning and execution, maintain a deep project management toolkit and exercise excellent communication skills. Sound like you? Read on.
As an Associate Director on the Project Management team, your day-to-day role includes:
Scope Management
Understand client priorities and define deliverables that project will be monitored and controlled against
Have a deep knowledge of the SOW to evaluate projects, assess available resources and develop project plan timeline and workflow to deliver on client needs
In collaboration with Staffing team, develop staff plan identifying resource and allocation percentages
Manage ongoing forecasting and resource allocation throughout project lifecycle
Establish Roles and Responsibilities across internal capabilities as well as client stakeholders
Timeline Management
Creation of high-level planning timelines, in-depth tactical plans (road maps)
The project schedule should act as master schedule, reflecting the work of all teams associated with delivering the project on time
Provide on-going project status tracking to ensure all deadlines and deliverables meet client satisfaction
Communications Management
Ownership of statuses, communication channels, meeting recaps, and tools/services to deliver project needs
Coordination of schedules and facilitation of various internal and external meetings inclusive of capability and client teams
Capture actionable next steps, send out recaps and follow-up on next steps
Responsible for the collection, gathering and distributing of consolidated information, to ensure all stakeholders are up to date on project status and progress
Asset Management
Management of asset creation and trafficking
Ensure final deliverables are QCed prior to delivery against necessary specs, formats, etc
Collect specs from clients and 3rd party vendors/publishers to ensure final delivery is in proper format
Provide on-going project status tracking to ensure all deadlines and deliverables meet client satisfaction
Archive assets into repository once completed and trafficked to appropriate teams
Risk Management
Identify and outline possible risks and mitigation strategies
Communicate risks to project team as soon as identified
External Partner Coordination
Acting as liaison with creative AOR, PR agency, etc.