Associate Account Executive

Job Description
Manages the day-to-day details of Clients' projects, from initiation to completion on time and within budget with minimal supervision. (50%)
Keeps Supervisor advised of up-to-date details of projects.
Understands the intricacies of all jobs in order to communicate effectively with all Agency personnel to ensure assigned projects are correctly executed on time andwithin budget.
Assures that all Agency paperwork, estimates, billing, and timelines are correctly completed and filed.
Manages delegated projects from start to finish with minimal Account Executivesupervision.
Prepares projects for submission to Client and Medical/Regulatory with regard toreferences and other supporting documentation. Coordinates with Client andMedical/Regulatory regarding cycling and approval of projects. Reviews Client and Medical/Regulatory changes with Account Executive to determine action.
Interfaces with Client regarding deliveries, scheduling, project estimates and othermiscellaneous issues.
Assists Account Group in providing input for Creative Team and participates increative development sessions.
Handles projects and monitors expenditures for assigned Clients’ products. (20%)
Develops timely and accurate project estimates with input from Traffic, Creative and Production Departments.
Supplies Clients with accurate, timely reports (Tactical Calendars) of budgetedversus actual expenditures.
Provides budget guidelines to Creative and Production Teams on assigned
Projects.
Assists the Account Group in the development of annual communications and media plans which support approved marketing strategies.(10%)
Actively participates in sessions with Clients, with questions and suggestions.
On behalf of the Account Executives and Account Supervisors, investigates innovative media and sales promotional opportunities, including meeting with media representatives and other vendors, as appropriate.
Conducts secondary research to support planning efforts.
Responsible for the initiation and maintenance of all documentation required for effective account management:
(20%)
Gathers all pertinent information and develops complete and accurate project
Requisitions.
Creates, updates and distributes Client Status Reports on a regular basis in
Accordance with Client needs.
Writes and distributes detailed conference reports for Client meetings on a timelybasis.
Creates other documents in accordance with Client needs.