Assessor-Recorder Office Assistant - Office Of The Assessor-Recorder

Job Description
The Office of the Assessor-Recorder currently has full time vacancies in classThis is the entry-level class of the Assessor-Recorder support series. Incumbents initially work under immediate supervision to perform routine office support and customer service duties while learning the specialized office policies and procedures that are unique to the Assessor-Recorder's Office. Duties emphasize routine customer service activities pertaining to appraisal services, document processing and various support services. As experience is gained, incumbents learn to perform duties with greater independence within established guidelines.
Other essential duties may include, but are not limited to:
Performs a limited range of routine but specialized office support and customer service duties in the Assessor-Recorder’s Office;
learns to receive, files and processes deeds, reconveyances, releases of liens, judgments, marriage certificates and various legal and other documents;
performs basic screening and review of documents for accuracy and completeness;
refers customers to other Office staff and/or outside agencies as required.
Learns to provide factual and procedural information regarding assessment and recording laws, regulations, policies and procedures in person, by mail or over the phone to a wide range of individuals including attorneys, government agencies and the public;
provides basic instructions to customers regarding the use of specialized equipment to search for records and documents.
Assists professional appraisal staff by compiling, organizing and distributing assessment and/or appraisal-related documents and information;
tabulates data and information;
maintains statistical reports.
Operates personal computers, computer terminals and other equipment to research databases, documents and records and locate requested information;
provides and/or sends copies of requested documents according to Office policies and procedures.
Computes and receives payments for routine service fees;
issues receipts.
Performs routine data entry to correct, verify, update, and maintain databases, including the tax assessment roll;
enters data into fields, corrects minor errors and researches/retrieves data and statistics.
Types and prepares various items such as letters and forms;
proofreads and checks typed materials for accuracy, completeness and compliance with well-defined policies and procedures.
Receives, opens, stamps and distributes mail;
tabulates, records and processes fees received.
Researches, retrieves, updates and tracks information in automated systems;
checks for duplicate accounts and other data errors.
Establishes, maintains and purges files and records according to well defined parameters;
may assist with microfilming, micro-imaging, duplicating and reproducing records;
maintains tickle files and follows up on matters as needed.
Performs other general office administrative duties;
attends meetings and trainings;
may serve on committeesand task forces.
May include additional duties as assigned.