Ahr3 - Assistant Director Of Shelter Operations

Title:
Assistant Director of Operations
Department:
Artemis House Region III
Reports to:
Director of Artemis House Region III
FLSA Status:
Exempt
Salary:
$64,000 - $69,000
About Us:
Shelter House was established in 1981 as a grassroots responder to the homelessness crisis in Fairfax County. Since the organization’s inception, we have adapted and grown to meet community needs, all while working in partnership with government and private partners and community members. Today, Shelter House is a successful and reputable organization of over 100 employees committed to preventing and ending homelessness and domestic violence. In the last year, our compassionate team of individuals changed the lives of nearly 2,000 individuals, half of which were children.
Our Culture is built from our Core Values of Inclusivity, Collaboration, Accountability, Respect, and Empowerment (iC.A.R.E.). In addition to our incredible mission and culture, we offer our employees a work-life balance, 401K (with employer matching), and core benefits (medical/dental/vision) for full-time employees with a generous employer contribution towards premiums.
About the Role:
The Assistant Director of Operations serves as the direct supervisor for all full-time, part-time, and on-call residential staff at Artemis House Region III. The Assistant Director of Operations has both direct service and administrative responsibilities. He/She/They will hire, train, and develop all residential staff to ensure that program policies are followed, and services are delivered via a trauma informed care approach. He/She/They will work in collaboration with the Artemis House Director, Assistant Director of Programs and Senior Trauma Counselor to support and manage the daily facility operations of the program in accordance with contract requirements and all applicable laws and regulations.
How you will contribute:
Responsible for the hiring, training, development, scheduling, and direct supervision of residential staff
Provide guidance and direction to residential staff as needed and during regularly scheduled one on one meetings
Review documentation completed by residential staff to ensure it is in accordance with agency best practices
Prepare and distribute monthly residential staff schedule;
review residential staff timesheets and leave requests
Coordinate essential personnel in the event of safety/weather emergencies
Serve in an on-call capacity to help residential staff address crisis issues
Participate in and facilitate staff meetings and staff trainings as directed by supervisor
Serve as the lead on all Region 3 operations
Ensure agency vehicles are maintained and meet state license and registration requirements.
Coordinate and track unit inspections
Serve as point of contact for building maintenance issues;
Monitors and tracks allmaintenance requests, communicates with maintenance staff, and ensures repairs are completed in a timely manner.
During maintenance emergencies coordinate with the Assistant Director of Programs to move the client to a safe room until repairs are made.
Maintain current knowledge of Shelter House and Artemis House emergency procedures
Ensure the facility's compliance with all health, safety, and agency regulations and policies
Ensure the facility is routinely cleaned and equipment functions properly for necessary operations
Schedules, monitors, and tracks cleaning of all sites including common areas, office space, and client spaces.
Schedules cleaning upon client move outs and ensures proper turn over.
Track all inventory and order supplies as needed
Oversee Operations Budget, complete all operations check requests, and maintain financial tracking
Provide direct services to program participants during regularly scheduled shift
Complete documentation in accordance with agency best practices
Assist clients and direct service staff with calls and completing safety plans / needs assessments
Act as advocate on behalf of population served and / or individual clients when necessary
Collaborate with the management and case management team to ensure services are consistent across shifts
Work closely with Assistant Director of Programs to support direct service staff and maintain ongoing communication
Collaborate with Assistant Director of Programs, Senior Trauma Counselor and Artemis House Director to address client disputes and complaints related to residential living
Assist the Director, Assistant Director of Programs and Senior Trauma Counselor in managing the daily operations and overall safety of the program
Collaborate with Community Coordinator to obtain donations and volunteer support for the shelter
Proficiently utilize Google Suite applications (email, calendar, drive, docs, etc.) as a part of day-to-day work requirements
Exemplify the Shelter House core values of (iCARE);
Inclusivity, Collaboration, Accountability, Respect and Empowerment
Perform other duties deemed necessary to support the program and agency
Requirements
About You:
Required:
A bachelor's degree in human services / related field or commensurate experience
3+ years of human services or direct services experience
Ability to prioritize competing priorities and make sound judgements
Willingness to work evenings and make sound judgments
Strong public speaking and oral communication skills
Strong organizational and time management skills
Valid Driver’s License
Preferred:
Experience leading/supporting programs serving homeless families and victims of domestic violence/sexual violence
Experience leading/managing in a residential environment
Ability to speak a second language at a proficient level
Physical Requirements:
Annual TB Test is required
Ability to sit or stand for long periods
Ability to lift items weighing 10-20 pounds
ADA Statement:
Shelter House will make reasonable accommodations in compliance with the Americans with Disabilities
Act of 1990. Any person in need of an accommodation should contact Human Resources directly for assistance.
Equal Opportunity Employer
We are unable to sponsor or take over sponsorship of an employment visa at this time.