Administrative Services Assistant

Job Title:
Office Admin/Administrative Assistant
Location:
Nashville, TN 37243 (Hybrid)
Duration:
6 Months Contract (With a possible extension)
Job Description:

* Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail;
and performs related work as required.
* An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties which do not require his/her personal attention.
* Routinely acts as liaison between executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups;
attends legislative functions and meetings as required to gain information;
routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required;
attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties.
* Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work;
makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance.
* Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply;
prepares non-routine correspondence as requested;
assembles information for speeches, staff meetings, and other purposes;
may take minutes at staff meetings.
* Makes travel arrangements;
keeps expense accounts;
orders office supplies as needed.
* Operates standard office machines and equipment as necessary. Education and Experience:

* Graduation from an accredited college or university with a bachelor's degree;
qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.