Administrative Assistant

Responsibilities
Preparing real estate forms and correspondence
Properly handling a high volume of clients
Maintaining electronic filing and organizational systems
Following pre-set procedures, guidelines and correspondence
Communicating efficiently and effectively with Team Members
Preparing contracts, purchase agreements, rental agreements, and other documents for each real estate transaction
Backend office work including preparing commission packets weekly, coordinating client move-ins, corresponding with real estate agents/clients
Maintain team lead calendar
Assist the Financial Team
Collect Tenant's Rent Payment when needed and report
Assist AP Team
Assist the Marketing &
Leasing Team when needed
Requirements
Qualifications
Social media savvy
Ability to work independently combined with excellent interpersonal skills
Strong sales, negotiation and communication skills
Ability to keep accurate records
1-2 years of real estate experience with strong time management skills
Ability to handle multiple concurrent assignments, with a high degree of accuracy
Meet deadlines in a high-pressure environment
Must be a self-starter with the ability to work independently and with minimal guidance
Must have excellent skills in MS Word, Excel, Google G-Suite, PowerPoint, Adobe, Canva
People ordinated
Attentive to detail
Happy, positive attitude
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
Yardi Voyager experience is a plus
AppFolio experience is a plus
NJ Real Estate License preferred
Ability to drive a motor vehicle between locations when required
Spanish or Portuguese speaking is required
Benefits
Benefits
Free Gym access
Access to Private Rooftop Lounge
Coworking
10 days PTO policy
Rent Discount for Employees
6 paid company holidays
80% employer sponsored Horizon Health medical, dental, vision plans