Administrative Assistant

Job Summary:
The Administrative Assistant is responsible for a wide range of administrative and clerical tasks. The ideal candidate will have excellent organizational skills, a keen attention to detail, and the ability to handle multiple tasks in a fast-paced environment.
Key Responsibilities:
Office Management:
Manage and maintain office supplies and equipment.
Ensure the office environment is clean, organized, and welcoming.
Coordinate maintenance and repair of office equipment.
Administrative Support:
Provide administrative support to the management team and other staff members.
Schedule and coordinate meetings, appointments, and travel arrangements.
Prepare and edit correspondence, reports, and presentations.
Communication:
Answer and direct phone calls, take messages, and handle inquiries.
Greet and assist visitors in a professional and courteous manner.
Handle incoming and outgoing mail and packages.
Documentation and Filing:
Maintain electronic and paper filing systems, ensuring documents are organized and easily accessible.
Assist in the preparation and maintenance of company records, reports, and documents.
Ensure compliance with company policies and procedures for document retention.
Event Coordination:
Assist in planning and coordinating company events, meetings, and conferences.
Handle logistics for events, including venue booking, catering, and materials preparation.
Data Entry and Reporting:
Enter and update data in various systems and databases.
Prepare and generate reports as required by management.
Ensure data accuracy and integrity.
Project Assistance:
Provide support for special projects as needed.
Assist with research, data collection, and analysis for various projects.
Qualifications:
High school diploma or equivalent;
Associates or Bachelorsdegree preferred.
Minimum of 2 years of experience in an administrative or clerical role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent organizational, time management, and multitasking skills.
Strong attention to detail and accuracy.
Effective communication and interpersonal skills.
Ability to work independently and as part of a team.
Discretion and confidentiality in handling sensitive information.