Administrative Assistant

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include working at the front desk as a receptionsist, assisting in daily office needs, providing support to our managers and employees. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our front desk.
Responsibilities
Greeting incoming clients
Answer and direct phone calls
Relaying all phone messages and voicemails to the appropriate person
Keep lobby area, front desk, conference rooms and breakrooms organized and clean
Keep up with Office Inventory
Run errands when needed
Provide general support to visitors and clients
Provide general administrative and scheduling assistance
Provide analytical support
Serve as communication liaison for client needs
Requirements
Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
Knowledge of office management systems and procedures
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
High School degree;
additional qualification as an Administrative assistant or Secretary will be a plus
Benefits
100% coverage of health benefits including Medical and Dental with optional family and/or dependent enrollment paid by employee at a group rate
50% company contribution towards Vision coverage
401(k) matching program:
company match 100% of your deferrals up to 3% of your compensation, plus 50% of your deferrals over 3% not exceeding 5% of your compensation
100% employer paid Short-Term Disability with employee buy up options
100% employer paid Life Insurance Coverage with employee buy up options
Paid parental leave
Paid bereavement leave
Vacation pay
Sick pay
Paid vacations
Tuition reimbursement (up to $5,250 per year)