Administrative Assistant

The mitre corporation - Mclean
new offer (27/10/2021)

job description

Why choose between doing meaningful work and having a fulfilling life? At MITRE, you can have both. That's because MITRE people are committed to tackling our nation's toughest challenges—and we're committed to the long-term well-being of our employees. MITRE is different from most technology companies. We are a not-for-profit corporation chartered to work for the public interest, with no commercial conflicts to influence what we do. The R centers we operate for the government create lasting impact in fields as diverse as cybersecurity, healthcare, aviation, defense, and enterprise transformation. We're making a difference every day—working for a safer, healthier, and more secure nation and world. Our workplace reflects our values. We offer competitive benefits, exceptional professional development opportunities, and a culture of innovation that embraces diversity, inclusion, flexibility, collaboration, and career growth. If this sounds like the choice you want to make, then choose MITRE—and make a difference with us. The P810, Treasury Economics and Commerce, and P820, IRS and Tax Administration Divisions are seeking an Administrative Assistant with the highest level of personal and professional standards to join our McLean office operations team. The primary focus of this position is support to the Division Director and Department Managers, along with the efficient and proactive execution of a broad range of division-level administrative functions. This is an excellent opportunity for an individual to learn the business, interact with senior level customers, MITRE management and staff, Directors and Corporate Officers, and build strong working relationships with their operations staff and administrative assistants. Key Functions:
+ Maintain calendar series of division and department level events as well as the daily scheduling of the Director, which entails the ability to prioritize and coordinate a vast number of requirements and demands.+ Plan, coordinate, and support a variety of division and department level meetings. Duties will include preparing agendas and presentations, posting read-ahead materials, arranging various types of meeting venues, completing catering orders, arranging audio-visual (CAVS) and facility requirements, providing set-up assistance for Teams Meeting or VTCs, and organizing the content for these structured meetings for future use and historical purposes.+ Coordinate Director’s travel arrangements and prepare all the expense vouchers.+ Manage, monitor and track training records, including obtaining Project Leader approvals, completing all internal and external course registrations, and tracking course attendance.+ Assist with the management, updating and maintenance of content for the P810 and P820 websites. This includes adding/consolidating pages as needed, content updates, division news and events and business calendar, organizing and updating document repositories.+ Produce various forms of correspondence for the Director and other division managers including formal MITRE letters and memos, confidential documents, technical reports, spreadsheets, contracts, briefings, and other documents to support the business based on MITRE standards.+ Learn and understand Division and Director's goals to prioritize work effectively and efficiently and be able to anticipate commitments and requirements as needed. + Manage and maintain all division confidential files, records, organization charts and significant event roasters. + Assist the division wide management team as well as the department admins with onboarding for our new hires. This includes maintaining the new hire brochure, ensuring pertinent information is disseminated in our welcome packets, resolving issues and ensuring a positive new hire onboarding experience. + Assess and improve administrative processes as needed. Maintain state-of-the-art knowledge of MITRE’s administrative support systems, policies and processes. This requires engagement in corporately supported productivity and collaboration capabilities. + Fulfill the role of Timecard Coordinator for division level staff, which includes bi-weekly submissions and monitoring for daily timecard compliance. Review weekly division wide compliance reports and provide the statistics to all the managers. + Order division office supplies, and track and reconcile MITRE Corporate Purchasing Card charges on a monthly basis.+ Manage other division level reports to include the following:
Tech Stature freshness reports and all Corporate and other security training compliance reports as well.+ Serve as the point of contact for the division wide property audits, as well as be responsible as the Desk Top Steward to ensure we are within compliance of our systems.Minimum Qualifications:
+ Typically requires less than 1 year of related experience with a related Bachelor’s degree, or equivalent combination of related education and work experience.Required Skills:
+ Excellent written, communication and interpersonal skills with demonstrated accuracy and follow through on a broad range of administrative tasks. + Strong self-organization and time management skills, with considerable emphasis on self-initiation and independent decision making. Ability to effectively manage multiple tasks simultaneously with minimum supervision.+ Demonstrated ability to build strong external and internal networks and highly effective relationships with business leaders and sponsors.+ Superb attention to detail and technical writing/editing skills.+ Experience and advanced knowledge of MS Office Programs including OneNote, Excel, SharePoint, Teams, and PowerPoint. Ability to produce executive level recommendations and presentations.+ Competence in the latest mobile, desktop, and VTC technologies and willingness to learn new technologies and processes quickly.+ The ability to effectively prioritize work under tight deadlines and demonstrate analytical and problem-solving skills.+ Must demonstrate a high level of poise, tact, professionalism, and diplomacy in dealing with highly sensitive information.+ Ability to proactively anticipate the short and long-term support needs of the Director and collaborate effectively with their colleagues within every level of the organization. This requisition requires the candidate to have a minimum of the following clearance(s):
None This requisition requires the hired candidate to have or obtain, within one year from the date of hire, the following clearance(s):
None MITRE is proud to be an equal opportunity employer. MITRE recruits, employs, trains, compensates, and promotes regardless of age;
family medical or genetic information;
gender identity and expression;
marital, military, or veteran status;
national and ethnic origin;
physical or mental disability;
political affiliation;
sexual orientation;
and any other protected characteristics. For further information please visit the Equal Employment Opportunity Commission website EEO is the Law Poster (https:
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//www.Dol.Gov/sites/dolgov/files/OFCCP/pdf/pay-transp\ _%20English\_formattedESQA508c.Pdf). MITRE intends to maintain a website that is fully accessible to all individuals. If you are unable to search or apply for jobs and would like to request a reasonable accommodation for any part of MITRE’s employment process, please contact MITRE’s Recruiting Help Line at 703-983-8226 or email at Copyright © 1997-2021, The MITRE Corporation. All rights reserved. MITRE is a registered trademark of The MITRE Corporation. Material on this site may be copied and distributed with permission only. Benefits information may be found here (https:

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