Administrative Assistant

The Administrative Assistant provides a wide variety of essential administrative support and clerical support to facilitate the efficient operation of the 1911 Office, LLC, a single-family office based in Keene, NH. Core responsibilities will include but not be limited to:
Providing clerical services including scanning, photocopying, faxing, and mailing.
Coordinating filing system according to approved 1911 Office procedures to maintain the current electronic and hard copies in a timely, efficient manner. Ensuring files are up-to-date and clearly and consistently marked for easy access.
Scheduling and coordinating meetings and appointments, including sending calendar invitations and setting up Zoom links.
Preparing and modifying documents including correspondence, reports, drafts, memos, and e-mails as requested.
Conducting research, compiling data, and preparing paperwork to support projects as needed.
Picking up and dropping off mail at post office;
opening, sorting, and distributing mail.
Monitoring office supply inventory and ordering office supplies.
Attending meetings and recording meeting minutes.
Supervisory Responsibilities:
This position currently has no supervisory responsibilities.
Work Environment:
This position is performed inside, in a temperature-controlled environment, with noise limited to that of a typical office environment.
Physical Demands:
This position requires sitting or standing, and occasional bending and lifting of up to 10 lbs.
Status:
This is a full-time, non-exempt position and is eligible for overtime. Salary is set at an annual amount and paid in substantially equal installments on a monthly basis in accordance with 1911 Office’s standard payroll practices for salaried employees.
Expected Hours of Work:
Typical hours are Monday through Friday 9 a.M. to 5 p.M., although there is substantial flexibility in the exact hours, and all employees currently work from home on Fridays.Every once in awhile a meeting may occur outside of regular office hours.
Travel:
This position may require some infrequent travel.
Additional Eligibility Qualifications:
There are no additional eligibility qualifications for this position.
Equal Opportunity Employer:
The 1911 Office is an equal-opportunity employer that does not discriminate in its hiring practices. We actively seek a diverse pool of applicants from or who have worked closely with historically marginalized groups, including but not limited to people with disabilities, people of color, LGBTQ people, first- or second-generation immigrants, and people from low-income families. When applying, please include information about your unique background.
Requirements
Qualifications, Skills and Knowledge Required:
Strong organizational skills with excellent attention to detail and accuracy.
Highly knowledgeable about best practices for administrative procedures and systems such as filing and record-keeping.
Excellent interpersonal skills;
warm, engaging, and able to work effectively with many different personalities and styles.
Excellent computer skills and knowledge of relevant software, such as Google Workspace.
High level of initiative and ability to anticipate next steps.
Excellent problem assessment and problem-solving skills;
exercises sound judgment.
Punctual and reliable.
Strong written and verbal communication skills.
Openness and strong ability to learn and effectively utilize new software.
Knowledge of operation of standard office equipment.
Team player, working in a positive and helpful manner with family and staff.
Highest level of integrity and commitment to maintaining confidentiality.
Benefits
Compensation:
Starting salary range is $50,000 to $60,000 per year, commensurate with experience.
Benefits:
This position is eligible for 1911 Office’s benefits, including medical, dental, and vision coverage, paid time off and holidays, 401(k), flexible spending account, term life insurance, short-term disability and long-term disability.