Administrative Assistant

Job Description
The Administrative Assistantwill provide general administrative support. The Administrative Assistant will be required to work on-site 5 days a week (M-F).
(50%) Assist with Staffing and Coordinate New Hire Orientation
- Act as the main point of contact for new hires
- Manage the Applicant Tracking System;
hire in new team members, process new hires and promotions, close out candidate applications
- Maintain interview scheduling for candidates
- Coordinate new hire orientation and communicate logistics to new hires;
background check/MVR results, schedule time, new hire paperwork to complete, etc.
- Track and maintain new hire documents
- Maintain new hire orientation sign-up
- Process all rehire checks in ATS
(15%) Provide Administrative Support and Assistance
- Manage phone calls and correspondence (e-mail, letters, packages etc.)
- Support the market team and Director in administrative tasks and programs
- Prepare expense reports for Director
- Order supplies, equipment, and other materials for the department, stores and office
- Office facilities and general office management
- Compile reports, maintain market rankings and achievers’ program
- Assist in updating and finalizing agendas, office maps and presentation materials
- Help coordinate facilities maintenance with stores and district managers
(10%) Coordinate Meetings, Events, and Travel
- Assist in scheduling/coordinating travel and travel itineraries for Director – Corporate Operations and market visitors
- Logistical coordinator for market rallies, retreats, meetings and other events
- Coordinate market event calendars and schedule
- Organize, coordinate and communicate department meetings, both onsite and offsite, including accommodations and meeting rooms, meal services, materials preparation and coordinating required follow up for action items
- Coordination of social activities;
team member birthdays, anniversaries, team vacation parties, etc.
(25%) Assist with Team Member Compliance
- Maintenance of compliance activities including new hire paperwork, MVR, DEA, labor compliance and background checks, etc.
- Partner with the compliance team to request adjudications
- Assist with HR and payroll administrative support for market
- Provide store team members support for lock outs, active team members MVRs and troubleshooting TM clock-in problems