Administrative Assistant - Vehicle Shop

Job Description
The Administrative Assistant is responsible for providing office management support, executing administrative policies and assisting managers and staff with administrative support tasks.
Job Posting Deadline
Applications for this position will be accepted until June, 1st, 2024
Essential Job Functions
Greet, assist and direct guests, employees and clients
Screen/route incoming calls and correspondences including mail, email and faxes;
respond independently when possible
Prepare and file reports and documents including with government agencies to conform with statutes
Compose and distribute general correspondences, memos, charts, tables, graphs, reports, presentations and other documents as needed
Coordinate manager/department calendars and schedule appointments
Prepare, compose and transcribe records such as agendas, notices, minutes, and resolutions for department meetings
Create and maintain recordkeeping, database and spreadsheet files
Maintain office equipment, coordinate IT needs, order department supplies and arrange for equipment maintenance
Assist in outlets during peak periods or staff shortages (as required)
Manage expense reports and code, sign and submit invoices (as required)
Maintain department operations manuals, safety and training materials (as required)
Other duties as assigned