Administrative Assistant Registrars

Job Description
['Spartan College of Aeronautics and Technology', '3.3', 'Assistant Registrar', 'Tulsa, OK', '']
['Description', 'Summary', 'The Assistant Registrar is responsible for the oversight of student records compliance, processing, and data integrity for the region. The position is responsible for the integrity of the student information system. Responsibility for compliance of state and federal laws and regulations. This position is a direct report to the National Registrar.', 'Essential Functions', 'Ensures campus student records processing is following institutional, state, and federal standards', 'Performs audits of student records functions to ensure campus accountability, compliance, and accuracy for the region', 'Manages the campus master schedule creation for the region', 'Assists in the management of the student information system', 'Ensures student records processes are meeting or exceeding established compliance standards', 'Creates job aids and conducts training sessions with staff and monitors their performance and activities.', 'Maintain the internal database by completing periodic data clean up and resolve issues relating to the database information accuracy.', 'Process transcript procurement.', 'Complete and upload change of status forms for withdrawals, leave of absence (LOA) request, and provisional withdrawal (PW) requests.', 'Process data change information requests such as name or address changes.', 'Process FERPA requests.', 'Verify the validity of Proof of Graduation (POGs, both unofficial and official) and process once verification is complete,', 'Process student IDs.', 'Create tracks in track registration.', 'Perform track registration for each new student start.', 'Input transfer of credits in student information system based on the transfer of credit evaluation form provided from academics.', 'Perform grade changes when needed.', 'Finalize grades and close terms.', 'Calculate SAP at the end of each term for those at evaluation points.', 'Process any SAP appeal approvals and change status to probation.', 'Process any attendance status changes as provided by academics.', 'Perform any schedule adjustments needed due to LOA returns, failures, and provisional withdrawals.', 'Process any grad date changes that occur.', 'Perform audits on graduate files and ensure all requirements have been met and complete the file. (upload any additional docs such as transcripts and degrees in the digital document center)', 'Attend departmental and campus wide meetings.', 'Qualifications', 'Education and Work Experience', 'High School Diploma, or GED required', 'Bachelor's degree preferred', '3 years of Registrar experience required, or 3 years of work in higher education as applicable for job duties and responsibilities', 'Experience working with student information systems.', 'Thorough knowledge of institutional, state, and federal standards', 'Certificates, License, Registrations', 'None', 'Supervisory Responsibilities ', 'None', 'Benefits', '401(k) and Employer Match', 'Medical insurance', 'HSA/FSA', 'Dental insurance', 'Vision insurance', 'Life insurance', 'Paid time off', 'Employee Assistance Program', 'Tuition Reimbursement/Employee Scholarship', 'Physical Demands', 'The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.', 'This is a largely sedentary role;
however, some filing isrequired. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. This job operated in a clerical office setting, and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job, the employee is regularly required to sit;
use hands to finger;
and talk or hear.', 'AAP/EEO Statement', 'Spartan College provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed and employees are treated during employment without regard to any of these characteristics. Discrimination of any type will not be tolerated.', 'In keeping with the above conviction, Spartan College is committed to assuring that:
', 'All recruiting, hiring, training, promotion, compensation, and other employment related programs are provided fairly to all persons on an equal opportunity basis without regard to race, creed, color, religion, sex, age, national origin, disability, veteran status, or any other characteristic protected by law;
', 'Employment decisionsare based on the principles of equal opportunity and affirmative action;
and all personnel actions such as compensation, benefits, transfers, training, and participation in social and recreational programs are administered without regard to race, creed, color, sex, age, national origin, disability, veteran status, or any other characteristic protected by law.', 'Job Type:
Full-time', 'Pay:
$60,000.00 - $65,000.00 per year', 'Benefits:
', '401(k)', 'Dental insurance', 'Flexible spending account', 'Health insurance', 'Life insurance', 'Paid time off', 'Tuition reimbursement', 'Vision insurance', 'Schedule:
', '8 hour shift', 'Monday to Friday', 'Experience:
', 'Registrar:
3 years (Required)', 'Higher Education:
3 years (Required)', 'Ability to Commute:
', 'Tulsa, OK 74115 (Preferred)', 'Ability to Relocate:
', 'Tulsa, OK 74115:
Relocate before starting work (Required)', 'Work Location:
In person', 'Base pay range', 'The minimum salary is $60K and the max salary is $65K.', '$60K - $65K', '/yr (Employer est.)', '$63K', '/yr Median', 'Tulsa, OK', 'If an employer includes a salary or salary range on their job, we display it as an "
Employer Estimate"
. If a job has no salary data, Glassdoor displays a "
Glassdoor Estimate"
if available. To learn more about "
Glassdoor Estimates,"
see our ', ' page.', 'Company overview', 'Size', '201 to 500 Employees', 'Founded', '1876', 'Type', 'College / University', 'Industry', 'Colleges &
Universities', 'Sector', 'Education', 'Revenue', '$5 to $25 million (USD)', 'Spartan College of Aeronautics and Technology ratings', '3.3', '57 %', 'Recommend to a friend', '55 %', 'Approve of CEO', 'Rob Polston', '5 Ratings', 'Career Opportunities', '3.0', 'Comp &
Benefits', '3.1', 'Culture &
Values', '3.1', 'SeniorManagement', '2.9', 'Work/Life Balance', '3.1', 'Spartan College of Aeronautics and Technology reviews by registrar', 'Pros', '"
', 'The pay is decent, but that\ 's it', '"
(', 'in 3reviews', ')', '"
', 'Good coworkers and decent equipment.', '"
(', 'in 1 review', ')','Cons', '"
', 'Leadership is horrible, flexibility sucks', '"
(', 'in 2 reviews', ')', '"
', 'Salary is fairly lowand benefits are very costly.', '"
(', 'in 1 review', ')','"
', 'Management is the worst they are very negative and not on the same page', '"
(', 'in 1 review', ')','Spartan College of Aeronautics and Technology benefits', '2.7', '3 Ratings', 'Employee benefit reviews', 'Jun 3, 2022', 'Current Employee in Dallas, TX, Texas', 'Benefits have been pretty decent compared to other firms', 'Dec 16, 2023', 'Current Certified Flight Instructor in Tulsa, OK, Oklahoma', "
They consider you part-time even though you work 14 hours 6 days a week. This is so they don't have to offer you any benefits. "
, 'Nov 28, 2022', 'Former Student Life Coordinator in Tulsa, OK, Oklahoma', 'The insurance is very expensive.']