Administrative Assistant - Legal Department

Job Description
The Opportunity:
This Administrative Assistant position is responsible for providing day-to-day administrative support primarily to our Global Commercial &
Operations team, as well as secondary support to our Government Affairs and Corporate/Securities teams, each in the Law Department. This position will be located in Mattel’s headquarters in El Segundo, California, and it will evolve as Mattel’s needs evolve.
What Your Impact Will Be:
Schedule and coordinate various calls and meetings, internal and external. Provide phone coverage, as needed
Create PowerPoint decks, Excel spreadsheets, and other charts/materials - and be creative and think out-of-the-box in doing so. Generate redlines.
Assist with management of document/record management, billing, preferred supplier, and matter management systems, as well as other systems used by the Law Department
Assist with updating electronic record keeping (and physical files, as needed)
Collaborate constructively with assistants and staff within and outside the Law Dept., including C-suite executive assistants.
Assist with correspondence and deliverables tracking;
Assist with projects and task management, as needed.
Assist with various budgeting and spend matters, including forecasts and accruals, and interfacing with law firms, managing e-billing payments, and creating reports
Assist with processing invoices, including creation of purchase orders
Managing SVP’s schedule and calendar by prioritizing based on knowledge of needs and priorities of the business
Order supplies for local Corporate/Securities, Global Commercial &
Operations, and Government Affairs teams
Assist in registering attorneys for CLE webcasts and seminars, and tracking CLE for SVP
Distribute incoming mail and preparing outgoing mail
Assist attorneys and/or paralegals with other corporate projects, as needed
Assist with new hire on-boarding, as needed
Improve existing administrative practices
Assist with scanning, copying, and distribution of various documents