Administration Assistant 5

Job Description
Scheduling, tracking, and organizing daily activities of Business Unit (BU) and division level VPs.
Manage executive calendars using MS Outlook.
Make travel arrangements using Concur (in accordance with T&
E policy), including passport and/or visa applications.
Process expense reports using Concur.
Plan/organize activities/meetings and other division level events.
Ability to administer/produce MS Teams Town Hall Meetings and Place food and catering orders for events.
Assist with compiling data/preparing reports when requested.
Process purchase requisitionin GPR platform (SAP).
Process Ringi requests.
Submission and/or tracking of ONIT requests (legal platform).
Reconcile and submit monthly PCard expenses.
Submit invoices for processing and track payment status.
Update BU and/or Division level SharePoint site.
Schedule candidate interviews, if necessary and arrange candidate travel if needed.
New hire set up/onboarding (ensure office/cubicle space is ready (whether shared or dedicated space), work with IT regarding laptop delivery and ensure employee gains access to Renesas network.)
Partner with HR and Trade Compliance/Legal when onboarding contractors, including completing necessary documentation.
Provide administrative guidance to employees in division/department.
Help employee get set up in Concur to book their own travel arrangements, show employee how to process an expense report,
Order and maintain office supplies for local employees in BU.
Perform other administrative tasks as assigned.