Accounts Payable Coordinator

Job Summary:
The Accounts Payable Coordinator is responsible for overseeing the accounts payable process, ensuring accurate and timely processing of invoices, maintaining vendor relationships, and supporting the finance team with various tasks. This role requires strong organizational skills, attention to detail, and the ability to coordinate multiple activities efficiently.
Key Responsibilities:
Invoice Processing:
Review, verify, and process invoices for payment, ensuring accuracy and compliance with company policies and procedures.
Payment Execution:
Coordinate and execute payment runs, including checks, ACH transfers, and wire transfers, ensuring timely disbursement to vendors.
Vendor Management:
Maintain positive relationships with vendors by handling payment inquiries, resolving discrepancies, and ensuring effective communication.
Reconciliation:
Reconcile vendor statements and the accounts payable ledger to ensure accurate financial records and resolve any discrepancies.
Expense Reports:
Process and verify employee expense reports, ensuring compliance with company policies and timely reimbursement.
Month-End Close:
Assist with month-end closing activities, including preparing accruals, reconciling accounts, and generating financial reports.
Compliance and Audit:
Ensure compliance with internal controls, company policies, and relevant accounting regulations. Assist with audit processes by providing necessary documentation and explanations.
Documentation and Record Keeping:
Maintain organized and up-to-date records of all accounts payable transactions, including invoices, payment confirmations, and vendor communications.
Process Improvement:
Identify and implement opportunities for process improvements to enhance the efficiency and effectiveness of the accounts payable function.
Team Coordination:
Coordinate with other members of the finance team and various departments to ensure smooth operations and resolve any issues related to accounts payable.
Support:
Provide assistance to the finance team with budgeting, forecasting, and other financial reporting as needed.
Qualifications:
Education:
High school diploma or equivalent required. Associates or bachelors degree in accounting, finance, or a related field preferred.
Experience:
Proven experience as an Accounts Payable Coordinator, Specialist, or in a similar role. Familiarity with accounting software and ERP systems is highly desirable.