Accounts Payable Coordinator

Path Construction is seeking a qualified Accounts Payable Coordinator to join our organization out of our Arlington Heights, IL office and be part of the accounting team. We are a rapidly growing general contractor headquartered in Arlington Heights, IL with additional offices in Charlotte, NC;
Scottsdale, AZ;
Knoxville, TN;
and Dallas, Texas with projects throughout the United States.
About Us:
Founded in 2008, Path Construction is a Chicago based general contractor providing a vast array of construction services to multiple regions throughout the country. Our expertise is very diverse and includes experience on small and large projects of many different types, including but not limited to:
healthcare, multi-family, hospitality, education, retail, transportation, self-storage, senior living, water and waste treatment, convention centers, laboratories, correctional, and institutional. The main philosophy and strategy for the growth of our organization is to be on the cutting edge of all aspects of the construction process. Additionally, our unmatched customer satisfaction and, most importantly, the development and quality of our people drive our success. For more about us, please visit our website at (url removed).
Duties for an Accounts Payable Coordinator include:
Set-up subcontracts and purchase orders in Job Cost System
Ensure all Subcontractor/Suppliers invoices are submitted as required by subcontract and purchase order agreements
Ensure change orders are processed accurately and timely
Maintain Accounts Payable Database including but not limited to updating vendor information, verifying Federal Tax ID Numbers, and ensuring payments are directed to the proper remittance address
Scheduling and preparing checks
Resolving purchase order, contract, invoice, or payment discrepancies and documentation
Review Vendor Statements
Ensure all Subcontractors and Supplier Invoices are processed accurately and timely
Ensure proper matching Revenues and Expenses for all projects
Ensure Subcontractor/Suppliers Waivers of Lien are received and correct
Ensure Subcontractors and Suppliers are paid in accordance with contractual terms
Ensure all Path Compliance requirements for W-9’s, Insurance Certificates, EEO, and other documents are met by Subcontractors and Suppliers
Follow-up on outstanding accounts payables invoices
Ensure good communication with Path Vendors – calls and e-mails are responded to timely
Ensure compliance with sales and use tax regulations
Analyze project variances and ensure the team has the required information to take corrective action
Compile information for external auditors, as required
Process and distribute 1099's annually
Ensure payment discounts are taken when appropriate
File 1099 annually with the IRS
Assist with special projects as requested
Work well with Path Team Members to ensure company goals are met for customer satisfaction, safety, and profitability
Requirements
Path Construction is looking for someone with the right skills and attitude with relevant experience and skills including:
A college degree in accounting/business administration is desired, but equivalent experience in these fields will be considered
Minimum of 2-5 years previous experience, preferably in a construction project cost environment
Strong attention to accuracy and detail
Exceptional customer service and communication skills, communicating with all levels in the organization
Strong PC skills including proficiency in Excel and Sage Construction CRE 300 is preferred
Benefits
Competitive Compensation
Certification Training
401(k)
Health, Dental, Vision, Life, Long-Term and Short-Term Disability Insurance
Company cellphone and computer
Financial and Mental Health Support through a third party
Travel and Entertainment Discount Program