Accounts Payable Coordinator

Job Summary:
The Accounts Payable Coordinator is responsible for managing the accounts payable process to ensure timely and accurate processing of invoices, maintaining vendor relationships, and assisting with month-end closing activities. This role requires strong attention to detail, excellent organizational skills, and the ability to work collaboratively within the finance team.
Key Responsibilities:
Invoice Processing:
Receive, review, and verify invoices and check requests.
Perform 2-way and 3-way matching for invoices.
Enter and upload invoices into the system for payment.
Batch and code invoices accurately.
Payment Processing:
Prepare and process electronic transfers and payments.
Print and distribute checks as required.
Manage and process employee expense reports.
Vendor Management:
Maintain and update vendor files and contact information.
Communicate with vendors to resolve invoice discrepancies and issues.
Reconcile vendor statements and handle vendor inquiries.
Reconciliation:
Reconcile accounts payable transactions.
Prepare and process accounts payable checks.
Assist in month-end closing by reconciling accounts payable general ledger accounts.
Reporting:
Prepare and print aging reports weekly.
Assist in preparing accounts payable reports as needed.
Compliance:
Ensure compliance with company policies and procedures.
Maintain confidentiality of organizational information.
Qualifications:
Education:
Bachelors degree in Accounting, Finance, or a related field preferred.
Experience:
Minimum of 3 years of experience in accounts payable or a related accounting role.
Experience with high-volume invoice processing and vendor management.
Proficiency in accounting software and Microsoft Office Suite (particularly Excel).