24-25 Director Of Operations

Job Description
Position Overview
We are seeking a talented, committed, culturally competent Director of Operations [DOO] to join KIPP West Philadelphia Elementary Academy in advance of the 24-25 school year. A successful DOO will operate with innovativeness, dynamism and strategic decision making in order to drive and implement school operational systems and infrastructure. This forward thinking DOO will cultivate operational excellence across KWPEA With the close partnership and support of KWPEA'S Principal, the school based leadership team, and our regional operations team, you will design, implement, and continuously improve systems that enable your school to operate efficiently so that instruction and academic excellence can remain at the forefront!
Key Responsibilities
Lead and Manage the Operations Team's Responsibilities
Directly manage, coach and support an operations team
Coordinate transportation services including working with the school district to set and adjust routes, hire/supervise bus monitors, and work with families to resolve bus issues
Oversee food services including working with Linton’s to make sure school needs are being met and National School Lunch protocols are followed
Supervise the main office, including answering phones, meeting visitors, and other office responsibilities
Maintain personnel, student and compliance files
Work with theschool leader and regional office staff to prepare the school budgets and track micro-budgets for school with budget managers
Oversee and place all purchase orders
Maintain and utilize PowerSchool, including attendance, student demographics and grade entry
Prepare and distribute student report cards
Manage all forms of official KIPP communication, including communicating excessive student absences, weekly parent bulletins and monthly calendars
Create strong operations systems to ensure that day-to-day operations run smoothly and that all school staff members have what they need to effectively do their jobs
Monitor supply levels for school, managing classroom inventories and replenishing them as needed
Student Enrollment
Manage and oversee entire student enrollment, home visit, and registration process throughout the year
Develop and execute student recruitment efforts that target families with school-aged children immediately surrounding each school
Lead a team to recruit new families with specific applicant goals per grade level by attracting high quality applicants that ultimately lead to enrolled students
Ensure all new families are effectively welcomed into the community and persist through their first year
Comply with all federal, state, and organizational student registration requirements throughout the enrollment process (i.E. transfers, testing, etc.)
Maintain and Build Operational Systems
Implement effective school systems to ensure maximum efficiency
Manage partner organization relationships at school level, including work study interns and volunteers
Serve as the point of contact for all building maintenance issues and 3rd party vendors and work with the in-school technology vendor to resolve technology issues
Coordinate monthly and end of year field lessons
Plan and manage logistics for special events (Back to School night, Thanksgiving Potluck, etc.)
Prepare reports and/or provide accurate information to KIPP Philadelphia regional staff for state reporting.
Document Act 48 Credits for teachers
Beautify and maintain shared-school space (bulletin boards, signage, photos, quotes, commitment to excellence forms, etc.)
Coordinate logistics for all in-house professional development sessions and external PD logistics for staff
Coordinate and/or serve as the point of contact for the School Yearbook and picture day
School Leadership (Instruction and Culture)
Serve as an active participant on the school’s leadership team, coordinating and collaborating with the School Leaderand Assistant Principals regularly
Meet weekly with the school leader to report on school needs, concerns and opportunities
Provide insight, perspective, proposals, and actions in regard to school culture and instruction
Provide tangible and intangible support for teachers and assistant principals
Coordinate and oversee implementation of daily duties (Morning, Lunch, Dismissal)
Exhibit positive rapport with students, parents and staff and act as a role model for students
Implement the school-wide student management policies within classrooms and throughout school
Attend all staff meetings and other professional development sessions
Be available for report card nights and other events involving parents
Serve on school committees as needed
Other duties as assigned by the school leader
Transformational Leadership and Fostering a Strong School Community
Model KIPP Philadelphia’s values and beliefs at all times (Children First, Cultural Competence, Community, Ownership)
Support the implementation of proactive student discipline strategies
Build strong relationships with students and implement systems that develop their knowledge, skills, social-emotional development, and positive sense of self
Establish and maintain strong lines of communication with all fellow employees, parents and community partners
Lead school-wide events and act as school leader when necessary
Remain on call in the evenings (via school cell phone) to provide student support
Lead and help execute school initiatives including but not limited to, annual planning for the coming year, implementation of new focus areas, and other duties as assigned by the school leader