2024 - 2025 Kipp Durham Facilities Manager

Job Description
ROLE OVERVIEW
Reporting to the Director of Operations, and accountable to the Regional Director of Operations, the Facilities Maintenance Manager role oversees that facilities function properly to ensure the seamless operations of our high-performing schools. The FMM serves as a key member of the campus’s Operations Team, ensures that the school’s facilities and maintenance meet high standards of facilities excellence, and enables instructional teams to focus on teaching and learning. He or she will play an integral role in creating and implementing systems for campus facilities maintenance.
KEY RESPONSIBILITIES
Maintain a high standard of facilities excellence inside and outside of buildings and grounds, including identifying problem areas, addressing emergencies as they arise, and proactively problem-solving with key leadership members.
Ensure day-to-day facilities maintenance issues and emergencies are addressed quickly and effectively
Ensure preventative maintenance schedules are followed to ensure proactive identification of problem areas as well as regular maintenance needs
Regularly conduct facilities walkthroughs and outline action steps to address issues
Oversee the systems and processes of addressing facility-related issues, including maintaining a facilities incident log to keep track of major incidents
Oversee and actively manage the Facilities and Asset Management System, including work orders/tickets and assign to other Facilities Staff or contractors as appropriate.
Complete staff work orders and follow up with staff directly to ensure work is completed to satisfaction.
Manage facilities staff to a high standard of excellence (the number of direct reports differs per campus)
Coordinate and contract with outside facilities vendors as needed
Assess and address impact on campus after inclement weather events such as snow, flooding, etc. ( e.G. salting sidewalks and entrances to ensure safety for staff return).
Partner with Day Custodians, Custodial Manager, and/or third party evening cleaning vendor to ensure the facility’s cleanliness is maintained both internally and externally. Fill in as needed to ensure continued cleaning in the event of a staff shortage.
Establishing communication mechanisms with the custodial team so there is unity and joint-problem-solving across teams.
Partner with statewide and operations staff on facilities expectations and execution
Submit facilities parts orders
Request supplies for custodial team (primary point of contact or backup, depending on campus)
Maintain strong communication and relationships with schools and operations departments, including the School Nutrition, Transportation, and School-based Teams.
Oversee special maintenance projects, including summer facilities projects and capital projects.
Coordinate set up and clean up of equipment and furniture for special events and assemblies when needed
Serve as point of contact for school security alarm systems (false alarms, repairs, etc.), including troubleshooting alarm issues, etc.
Perform other duties and special projects as required and assigned, as well as attend and assist in school events as needed.