2024-25 Operations Coordinator

Job Description
Position Overview:
The Operations Coordinator partners directly with staff, students, and families of KIPP Nashville and is responsible for maintaining operational excellence at the school. The Operations Coordinator is a key member of the school’s Operations Team. The Operations Coordinator manages 1 Office Manager and reports to the Director of Operations at their school site. This specific Operations Coordinator will heavily support Family Engagement efforts as listed below.
Responsibilities of the Operations Coordinator include, but are not limited to:
School-Wide Operational Systems, Events, &
Communication
Lead family engagement initiatives including Parent Involvement Committee, family events, and family newsletters
Coordinate with operation team members, staff, and grade level chairs on the planning and logistics of grade-level and school-wide field trips
Coordinate and support at school-wide events, including some events outside of school hours.
Coordinate student uniform system, inventory, and purchasing
Coordinate student and staff supply inventory, purchasing, and distribution
Create a warm, welcoming environment for all students, family, staff, and visitors.
Utilize project planning templates (docs, excel, canva, other tools) to backwards plan school events based on a given vision
Facilitate seamless communication with families via social media, flyers, call-outs, etc.
Facilitate seamless communication with all school level stakeholders to support in execution of school events to include:
communication with school staff, facilitating planning meetings, ongoing email and direct communication as needed
Engaging staff in proactive and reactive feedback on the execution of Family Engagement Events
Attendance Strategy and Management
Ensure attendance systems and procedures are effective and efficient
Ensure compliance with all attendance policies and procedures
Create and execute attendance plan to ensure student attendance goals are met
Plan and execute attendance team meetings and attendance review board meetings
Student Information &
Data Management
Manage the accurate and timely delivery of quarterly report cards, weekly progress reports, and attendance letters.
Maintain the accuracy of our multiple student information systems (SIS) in a variety of areas such as enrollment, scheduling, grades, and transcripts.
Manage a variety of attendance initiatives including school-wide incentives, attendance plans, truancy, and parent meetings.
Technology and Assessment
Inventory, manage, and maintain all student, staff, and classroom technology to ensure students and staff have what they need
Help plan and coordinate all aspects of student testing including but not limited to Interim Assessments, MAP, and State Testing
Student Recruitment and Enrollment
Work alongside the Director of Operations on student recruitment
Manage application process and ensure smoothly enrollment for all new families
Collaborate with the Director of Operations, enrollment team, faculty, and staff in planning school-based open houses, enrollment information meetings, and other school-based recruitment events.
Partner with feeder schools to ensure smooth transition of newly enrolled families
Finance and Procurement
Receive purchase order requests and seek appropriate approval
Purchase supplies as approved &
document purchase
Collect and track student fees, uniform purchases, and all other monies weekly
Code invoices and purchases
School Operations Support
Ensure the school building is well maintained, through building walkthroughs and handling of maintenance requests
Provide front office coverage as needed
Manage Office Manager to ensure effective and efficient office systems, routines, and databases.
Make and track all school purchases accurately and in a timely manner
Ensure proper coding and payment of all invoices and credit card purchases
Commitment to Growth and School
Participate in staff professional development in July as well as ongoing staff meetings and development opportunities.
Partner across school teams in grade-level and school-wide activities, knowing that it takes a village to help a child succeed.
Work with a sense of fulfillment in an environment that proves what’s possible for kids.