1824 Principal Administrative Analyst, Contracts And Procurement, Finance And It Division - ...

Job Description
General Description
The SFMTA Contracts &
Procurement Section strives to provide excellent customer service in contracting and procurement services to support the operations of all Agency departments. The vision of the SFMTA Contracts &
Procurement Section is to promote success through collaboration with client departments by providing the highest quality contracting services through full and open competition, inclusion, fairness, and use of best practices. It’s mission is to support the success of client departments by promoting a customer-focused business culture and developing high quality, best value contracts and solutions to meet the community’s needs through increased competition, inclusion, and the use of best practices.
Project Description:
The SFMTA receives federally funded contracts that support large capital projects in the 20 -year Capital Improvement Program including the $300M Train Control Upgrade Program (TCUP) and $1B Fleet procurement. The federally funded projects and procurements need to be handled properly and timely to prevent project delays and the potential of losing hundreds of million dollars federal funds (FTA, FHWA, TSA, etc.). In addition, this project seeks to expedite contracting processes that uniquely affect procurement and services for transit related service delivery.
Position Description:
Under general direction, the Principal Administrative Analyst plans, organizes, leads and/or participates in complex, sensitive, and detailed analytical work in the areas of budget, financial/fiscal, economic, legislative, and administrative policy and/or contract administration. The Principal Administrative Analyst will play a key role on the Contracts &
Procurement team that manages the contract processes providing direct and indirect divisional support of project delivery, programs, and operational functions throughout SFMTA. This position will work directly with Managers to establish contracts for various services and goods related to project delivery and to analyze the contractual options as it relates to the needs of each project. This position prepares solicitations and contract documents;
manages the procurementprocess through the award process in compliance with SFMTA policies and procedures as well as local, state, and federal rules and regulations;
and maintains information and documentation, collects data, and prepares a variety of reports, memoranda, and correspondence.
Examples of Important and Essential Duties:

Works with various stakeholders to assess elements of project delivery to determine contract options best suited for each project in compliance with local, state, and federal rules and guidelines.
Prepares, develops, and administers procurement and contract documents and solicitations, including invitations for bid (IFB), requests for proposal (RFP), and requests for qualification (RFQ) with a clear understanding of the project delivery or operational scope and schedule.
Identifies and analyzes needs, goals, funding, and other criteria in the development of contract specifications;
Ensures that all procurement and contracts comply with SFMTA policies and procedures, City and County of San Francisco Administrative Code, California law, and Federal regulations.
Provides guidance on procurement functions including contract award and administration;
makes recommendations to management for resolution of contracts and procurement issues.
Reviews, prepares, and analyzes cost estimates and terms for financially significant new and existing contracts, change orders, and modifications;
prepares reports of analyses and related documents;
analyzes claims for additional cost reimbursement to determine validity;
analyzes contract provisions to determine appropriate reimbursement amount;
conducts negotiations with contractors with regard to additional contract terms, cost reimbursement and change order provisions.
Reviews and approves contracts, contract amendments, contract service orders and task orders, revisions, terminations, contract closeouts and contract assignments.
Prepares contract status and project delivery reports;
conducts competitive contract vendor selection processes including public bids and requests for proposals, distributes and places advertisement and public notices for contracts;
processes moderate to highly complex contracts including advertising for bids/proposals, receipt and review of bids, contract negotiation and award, and routing through signature/documentation process to certification;
provides information tostaff and provides training and technical assistance to staff and contractors on departmental contracting policies, procedures and requirements.
Maintains files and documentations related to assigned contracts, projects and responds to external reviews and audits by providing appropriate documents.
Performs related duties and responsibilities as assigned.